Fleet and Facilities Officer

Job Description

General :Oversee all fleet and facilities related activities and ensure that fleet is properly managed and all facilities are safe and well-functioning.?Specific :Facilities Management:

• ?Administer and maintain the operations of the facilities and offices in all sites, including:

a.??????Security maintenance & badging officesb.??????Supply ordering and restocking of cleaning stuffc.??????Handle request related to building and facilitiesd.??????Office and furniture issuese.??????Building and tenant relationships, including parkingf.???????Arrange to install security cameras in all facilities

• Manage employee?s accommodation and ensure that accommodation is in a good condition, secure and meeting the health and safety requirements.
• Purchase materials and equipment required for maintenance repairs, ensure products and services are purchased cost effectively.
• Inspect buildings structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Liaise with different govt. institutions (local council, fire brigade, etc.) for the necessary documentations and secure the required certificates.
• Ensure that basic facilities are working well enough to continue serving the daily needs liaising with staff, suppliers and clients
• Performs and supervises tasks related to installation and maintenance of lighting/electrical, plumbing, preventive building maintenance/building improvements, civil work, environmental, safety for buildings, Offices and Warehouse, Workshop etc.
• Prepared monthly facilities maintenance reports
• Perform other related tasks as assigned by the Shared Services Manager.

Fleet Management:?

• Monitor vehicle registration cards and ensure that all cards are updated, in coordination with the Govt. Relations Officer
• Ensure that all vehicles have tracking systems installed and are being ?

Facilities Management:

• Administer and maintain the operations of the facilities and offices in all sites, including:
• Security maintenance & badging offices
• Supply ordering and restocking of cleaning stuff
• Handle request related to building and facilities
• Office and furniture issues
• ?Building and tenant relationships, including parking
• Arrange to install security cameras in all facilities
• Manage employee?s accommodation and ensure that accommodation is in a good condition, secure and meeting the health and safety requirements.
• Purchase materials and equipment required for maintenance repairs, ensure products and services are purchased cost effectively.
• ?Inspect buildings structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Liaise with different govt. institutions (local council, fire brigade, etc.) for the necessary documentations and secure the required certificates.
• ?Ensure that basic facilities are working well enough to continue serving the daily needs liaising with staff, suppliers and clients
• Performs and supervises tasks related to installation and maintenance of lighting/electrical, plumbing, preventive building maintenance/building improvements, civil work, environmental, safety for buildings, Offices and Warehouse, Workshop etc.
• Prepared monthly facilities maintenance reports
• Perform other related tasks as assigned by the Shared Services Manager.

?Fleet Management:?

• Monitor vehicle registration cards and ensure that all cards are updated, in coordination with the Govt. Relations Officer
• Ensure that all vehicles have tracking systems installed and are being properly monitored
• Control transfer and movement of vehicles between project locations as required by operations and management
• Ensure that all drivers understand and procure the licenses and permits they need to legally drive vehicles
• Liaise with the maintenance team to ensure that all vehicles are in working conditions
• Maintain regular communication with team regarding vehicle needs and conditions.
• ?Assist team members with proper completion of incident report and follow-up action.
• Maintain electronic databases of vehicle for sales, inspections and maintenance of fleet management.
• Manage the inventory of spares parts for vehicles, in coordination with the Purchasing Manager, in order to ensure an adequate supply of spare parts
• Provide management with monthly reports on vehicle status & usage, fuel issued, servicing, etc.
• Other tasks as assigned by the shared services manager.

Keyskills :