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Facilities Administrator

1.00 to 3.00 Years   Riyadh, Saudi Arabia   09 Dec, 2021
UNITED MOTORS COMPANY
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
Salary$1,000 - $1,500
IndustryAutomotive Dealership & Distributor
Functional AreaNot Mentioned

Job Description

High-level Job Purpose StatementResponsible to implement and follow up on all monthly bills, contacts and prepare all documents, correspondence and reports related to facilities and support services. Administrate affairs related to security, safety, service bills, lease contracts, hygiene, and maintenance.Essential Duties and Responsibilities

  • Follows up the periodic invoices of the contracting companies with all the support services departments of the company and all its branches, which include a series of review, auditing and coordination procedures with the concerned departments for the purposes of payment and keeping copies of them as per the rules
  • Follows up all the contracts concluded between the contracting companies and with all the support services departments of the company and all its branches and makes sure of their validity.
  • Preparing documents related to inviting competing companies to provide services to all departments of the support services of the company and in all its branches to ensure the completion of its contractual procedures, by preparing letters of invitation, draft contracts, coordinating with the contracts department and preparing price comparison forms and meeting minutes after their approval and circulation to the concerned authorities and maintain a record.
  • All internal and external correspondence between the support services departments and the companies contracting with them is prepared in Arabic and English, in addition to the progress of the minutes of meetings, periodic visits, attendance, and their preservation in accordance with the rules.
  • Keen to update the data for all the support services departments of the company, which includes the workflow and the relationship with the contracting companies, and provides the department with special reports that are determined by the department in form and content as needed.
  • Supervises the performance of correspondents by receiving special requests, assigning them and following them up to ensure the progress of their work, and provides the administration with periodic reports of performance
  • Works to save files, documents and special reports electronically and manually in an organized manner, which is easy to obtain upon request.
  • Dedicates himself to providing a high level of service towards work.
  • Performs any duties or responsibilities based on the directives of the direct manager

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