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Executive Secretary

5.00 to 15.00 Years   Riyadh, Saudi Arabia   24 Aug, 2021
Future Careers Middle East Freezone LLC
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryCorporate Management Office
Functional AreaNot Mentioned

Job Description

On behalf of a private office, we are seeking a top-notch Bilingual Executive Secretary. Based in Riyadh, you will be responsible for providing high-level administrative, secretarial and organizational support to the Chief Executive Officer.

  • Implement all relevant procedures & instructions covering related activities to fulfill relevant work requirements while delivering a quality and cost-effective service.
  • Set daily and/or weekly priorities in line with the related activities.
  • Develop, implement, and maintain filing archiving system.
  • Processes travel expenses on behalf of the CEO.
  • Ensuring proper travel arrangements of the CEO; arranging complex and detailed travel plans and itineraries, and compiling documents for travel-related meetings.
  • Prepare correspondence on behalf of the CEO including proofreading for accuracy and correctness.
  • Prepare special reports by gathering, summarizing, and analyzing data.
  • Read and route incoming mail, answering and screening CEO telephone calls, and arranging conference calls.
  • Schedule and organize meetings involving top management. Coordinates meetings by arranging boardrooms, preparing agendas & support materials, and prepares and distributes meeting minutes.
  • Independently research and provides background material from a variety of sources to the CEO as part of planning for key meetings.
  • Review incoming and outgoing correspondence and action points directed to the CEO, and bring significant items to his attention.
  • Manage ?CEO?s calendar, scheduling appointments, and meetings.
  • Coordinate with the CEO regarding visitors, ensuring proper welcoming and hospitality arrangements.
  • Maintain all CEOs correspondence; filing and following-up on pending issues.
  • Create and maintain database and spreadsheet files and act as custodian of CEO office documents and records; receiving and controlling required stationary.
  • Translate memos, official letters, and other materials as requested by the CEO from Arabic to English and vice versa.
  • Coordinate with relevant department heads on the preparation of periodical reports to keep the CEO informed about the progress of business initiatives.

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