are looking for an Event Project Manager with a strong focus on budget management.
ideal candidate is a Project Manager with a background experience in events with very strong skills in Excel. Financial experience and knowledge is a plus.
short list:
Strong skills in excel
Events background & budget experience
Financial experience)
Excel skills required (not limited to):
Creating a financial strategy or budgeting plan from scratch and typing it into Excel.
Taking existing data from a separate document and inputting it into Excel.
Transferring a schedule from an outside source and rebuilding it in Excel.
Using shortcuts and formula functions
Sorting and filtering data
General responsibilities as Project Manager:
Conducting initial planning meetings with clients to establish goals for the event and develop a budget estimate and timeline
Preparing detailed schedules for all event activities and managing employees who will be involved in the production of the event
Develop project budgets for approval by different stakeholders
Develop project plans to execute events
Develop recommendations for project plans including risk management plans
Produce detailed proposals for events according to clients requirements (including timelines, venues, suppliers, legal obligations, staffing and budgets)
Present event proposals to management and clients for approval
Collaborate with internal stakeholders and vendors to ensure adherence to event plans and budget
Review project deliverables to ensure that project plans are followed
Propose departments financial budgets for management approval.
Cashflow forecasting
Manage financial budgets that are aligned with departmental work plans.
Liaise with clients on invoicing and payment matters to ensure timely settlement.
Manage any escalated issues as well as deviations to the project plans.
Recommend measures to improve event management and outcomes.
Recommend selection of venues to hold the events based on clients requirements with internal stakeholders
Negotiate prices and hire manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
Manage a team of staff, giving full briefings
Make sure that insurance, legal, health and safety obligations are followed
Oversee the set up, dismantling and removal of the event and clear the venue efficiently
Resolve all project issues and deviations to ensure that projects are executed as planned.
Minimum Criteria
Bachelors Degree in any field.
6-8 years of relevant experience Managing and budgeting large scale event projects in Saudi Arabia.
