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Document Controller And Admin Clerk

4.00 to 12.00 Years   Riyadh, Saudi Arabia   12 Oct, 2023
Esnad Al-Turuq company for contracting
2 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryConstruction & Building; Project & Construction Planning
Functional AreaNot Mentioned

Job Description

Job Purpose:The Document Controller is responsible for managing and controlling documents, ensuring accuracy, quality, and compliance with company standards and relevant regulatory requirements. They play a critical role in maintaining an organized and efficient documentation system.Key Responsibilities:

  1. Document Management:
  • Receive, review, and distribute incoming documents.
  • Organize and maintain both physical and electronic filing systems.
  • Ensure documents are labeled, categorized, and stored appropriately for easy retrieval.
  1. Version Control:
  • Manage document versions, ensuring that all team members have access to the most current versions.
  • Implement version control procedures to prevent unauthorized access to outdated documents.
  1. Distribution and Circulation:
  • Distribute documents to relevant stakeholders within the organization.
  • Track document circulation and receipt to ensure timely review and approval.
  1. Quality Assurance:
  • Verify the accuracy and completeness of documents, ensuring they meet established quality standards and formatting requirements.
  • Report any discrepancies or issues to the appropriate parties for resolution.
  1. Compliance and Regulation:
  • Ensure that all documents adhere to relevant industry standards, company policies, and regulatory requirements.
  • Monitor and update documentation procedures to align with changing regulations.
  1. Training and Support:
  • Provide training and support to team members on document management processes and systems.
  • Assist in resolving any document-related queries or issues.
  1. Archiving and Retention:
  • Establish and maintain document retention policies in compliance with legal and regulatory requirements.
  • Archive and dispose of documents as per established guidelines.
  1. Reporting:
  • Generate regular reports on document status, distribution, and any outstanding actions.
  • Provide insights and recommendations for process improvements.
  1. Software Proficiency:
  • Proficient in using document management software and related tools to efficiently manage documents.
Qualifications and Skills:
  • Bachelor?s degree in Business Administration or equivalent work experience.
  • Proven experience in document control or a related role.
  • Strong organizational and attention-to-detail skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in document management software and related tools (e.g., Microsoft Office, SharePoint, etc.).
  • Familiarity with industry-specific standards and regulations (if applicable).

Keyskills :

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