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CEO Assistant

3.00 to 6.00 Years   Riyadh, Saudi Arabia   26 Oct, 2023
Technical Development Solutions Co.
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryGeneral Engineering Consultancy
Functional AreaNot Mentioned

Job Description

Key Responsibilities

  • Schedule meetings, appointments, and conference calls for the CEO.
  • Coordinate and manage the CEOs daily schedule, ensuring efficient use of their time.
  • Set reminders and send notifications about upcoming meetings and important events.
  • Monitor and manage the CEOs email inbox, drafting responses or redirecting messages to appropriate staff members.
  • Prioritize and filter incoming communications to ensure the CEOs attention is focused on critical matters.
  • Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and itineraries.
  • Ensure travel plans align with the CEOs schedule and preferences.
  • Meeting Preparation
  • Gather necessary documents and materials for meetings, ensuring the CEO is well-prepared.
  • Take meeting notes, record action items, and follow up on action items as needed.
  • Organize and maintain files, records, and documents, both physical and digital.
  • Research and compile data, reports, and briefings as requested by the CEO.
  • Gatekeeping
  • Screen and filter incoming requests, visitors, and phone calls for the CEO.
  • Act as a buffer, ensuring that only essential matters are brought to the CEOs attention.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Maintain the highest level of confidentiality regarding the CEOs business and personal matters.
  • Assist with special projects and initiatives as assigned by the CEO.
  • Coordinate cross-functional teams and track project progress.
  • Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
  • Ensure that messages and information flow smoothly between the CEO and the rest of the organization.
  • Oversee the day-to-day operation of the CEOs office, including office supplies, equipment, and maintenance.
  • Manage expenses, budgets, and financial records related to the CEOs office.
  • Organize and coordinate events, conferences, and meetings hosted or attended by the CEO.
  • Stay up-to-date with industry trends, technologies, and best practices to enhance efficiency and effectiveness in supporting the CEO.

Keyskills :

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