Administrative Human Resources Specialist

Job Description

SummaryÿThis position is responsible for all the Establishments employees with regards to handling personnel and coordinating general administrative matters such as vacations, end of service benefits and other employees services. Additionally, this position maintains close contact and acts as s liaison between the employees and the management at Bassam trading Establishment.ÿEssential Duties and Responsibilitiesÿ1.ÿÿCarries out personnel, organization and development activities in coordination with the department managers.ÿ2.ÿÿDirects the development and assures the proper maintenance of control systems to safeguard Establishments assets and to effectively monitor operations.ÿ3.ÿÿAdministers renewal of residency permits, transfers of employees, promotions and terminations.ÿ4.ÿÿÿCoordinates transportation vehicles at the Establishment, and ensures that their use in work related.ÿ5.ÿÿOverseas insurance policies of the Establishment and ensures that their use in work is related.ÿ6.ÿÿAnalyzes wage and salary reports and data for the Establishment to determine competitive compensation plan.ÿ7.ÿÿIssues directives advising department managers of the Establishments policy regarding guidelines for compensation and employee benefits.ÿ8.ÿÿConsults legal counsel, when necessary, and ensures that policies comply with Saudi and international law.ÿ9.ÿÿWorks with division heads and department managers to develop and maintain the Establishments policies.ÿ10.Works with department managers to continually evaluate compensations and benefits. Ensures that standards are established based on policies like pay for performance, recognition and upward communication.ÿ11.Overseas security and personnel for the Establishment and coordinates manpower with department managers.12.ÿÿEstablishes travel policies and procedures to reflect management requirements.ÿ13.ÿÿWorks with departmental mangers to monitor and measures the reputation and the image of the Establishment.ÿ14.ÿÿÿEnsures that all safety and security precautions and accident arrangements are taken into consideration for all Establishment premises such as ; fire extinguishers, fire exits and locks on the housing gates, etc.ÿ15.ÿÿResponsible for the recruiting and termination of the employees in accordance with the Delegation of the Authority matrix.ÿ16.ÿÿCoordinates and administers employee benefits, payroll, vacation and other personnel matters.ÿ17.ÿÿPrepares employee contracts, assigns and enters employee identification numbers into the personnel and payroll system.ÿ18.ÿÿDevelops and reviews performance evaluation process and related forms, designed to assist in personnel development in all levels of employment.ÿ19.ÿÿAdministers employee attendace, working hours, files and contracts.ÿ20.ÿÿEnsures that all employee information needed by the Establishment is maintained in separate personnel files.ÿ21.Supervises the preparation of the monthly payroll sheets and the payroll distribution process.ÿ22.Coordinates the employee vacation schedules, the vacation process.ÿ23.Administers time report submission by the department managers on a daily basis.ÿ24.Develops and maintains a personnel system that meets managements information requirements.ÿ

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