Follow up on the direct managers? appointments and schedules.
Follow up on implementing various administrative decisions issued by the direct managers.
Prepare for the management weekly meetings; including reporting on the weekly tasks, preparing a work schedule with the direct manager, and preparing and distributing minutes of meetings.
Receive and process daily mail (memos and administrative circulars), forward them to the person in charge and follow up on customers? responses.
Process, prepare and print official letters for sales representatives, customers, companies and other departments.
Welcome and greet customers and facilitate their meetings with the company representatives.
Supervise vacancies, job postings and the hiring process of new employees who wish to join the company and schedule interviews with the manager.
Write and prepare letters, administrative forms, plans and presentations.
Receive and forward correspondence and phone calls.
Deal with requests and inquiries appropriately in coordination with all departments.
Manage the meetings? notes and schedule appointments.
Handle travel arrangements and reservations for the direct manager (and other department members when needed).
Supervise office supplies and submit requests periodically.
Prepare daily and weekly reports, presentations and summaries.
Arrange and maintain office filing system.
Schedule meetings for customers interested in the agency?s services with the marketing managers in all business sectors as directed by the direct manager on a daily basis.
Prepare archiving tasks such as scanning, paper filing and printing.
