Answers, screens, and forwards any incoming calls while providing basic information when needed and deals with subsequent inquiries
Greets staff, guests,?and visitors arriving at reception and provides them with the information required.
Receives visitors and advises HO staff that their guest has arrived
Maintains department telephone directories
Sends packages either locally, within KSA, or overseas as required
Receives and distributes mail, do data entry and the prepares letters, documents and provides administrative support across the organization if required.
General Office
Schedules meetings and reserve all meeting rooms
Sends emails advising concerned staff of meeting and prepares materials for meetings, workshops, and conferences (such as stationery required)
Ensures meeting rooms are cleaned before and after use and glass walls wiped clean.
Requests office boy to prepare refreshments (if required) when outside guests are in the meeting
Manages activities of the driver ensuring the needs of the office are met in a timely manner
Handles executive management urgent matters when their coordinator on leave.
Prepares attendance sheet of all office staff and updates in Oasys as appropriate.
Handles daily operational activities in the head office by overseeing the activities of the cleaners, tracking attendance, and coordinating the needs and concerns of the staff.
Handles maintenance of the Head Office equipment and reports any repairs required.?This will also include ordering of furniture, fixtures, repairing of AC and electrical equipment, bathrooms etc.
Orders equipment as and when required, following the correct policy and procedures
