Administration Assistant

Job Description

Administration Assistant* King Fahd Rd, Riyadh Saudi Arabia * Full-timeCompany DescriptionTo support the commercial driven growth of the KSA tech business working directly with the Group Director and the Regional Executive Vice President. The role will include support on business functions such as excel documents, power point presentations, pitches, arranging meetings with senior stakeholders, diary management, scheduling, general administrative tasks, support functions, flights and accommodation bookings, expenses, email and correspondence management and other tasks commensurate with the role.Key Performance Indicators * Exceptional interpersonal skills.* Strong use of Microsoft excel, word and PowerPoint.* Accurate and timely reporting.* Outstanding organisational skills.* Completion of tasks to a high standard in a timely matter.* Ability to schedule important meetings and interact firmly but professionally with senior stakeholders.* Manage diaries and schedules.* Excellent research skills and search engine usage.* Ability to debrief and summarise work documents and news coverage.* Effective co-ordination of information to appropriate departments both internal and external when needed. Main Duties & Responsibilities: Coordination & Administration * Working with the EVP and Group Director on tasks including. presentations, excel documents, meeting schedule, diary management* Coordinating with our KSA office manager to support on relevant tasks, this could involve meeting with stake holders, suppliers and potentially clients where needed.* Working closely with the KSA office manager to support on tasks related to the tech portfolio.* Where necessary support on personal tasks related to scheduling and diary management in busy periods.* Debriefing the Group Director and Regional EVP on purchasing and expenses approvals and managing their response.* Arranging meetings and bookings of venues / meeting locations.* Sourcing suitable venues for trainings, meetings, conferences, business meetings where needed.* Research based tasks including research calls, presentations, data analysis where needed.* Diary management and meeting schedules of senior management.* Ability to handle expenses for business functions and individuals.* Capable of supporting and working with all other business functions including marketing, sales, operations and production.Additional InformationMinimum Education Level: * Educated to secondary standard (GCE ?O? Level/GCSE) or equivalent.* Proactive, positive and willing to learn.* Discreet and executive brand promotor of Group Director and REVP.* Happy to work on a variety of different business and scheduling tasks. Essential * 2 years? experience in a PA/Admin or support role where working accurately and to deadlines is a prerequisite.* Strong administrative experience in a cross functional environment.* Excellent telephone manner.* Experience with expenses.* Computer literate and proficient in the use of Microsoft Office.* Attention to detail.* Demonstrate fluency in written and spoken English.* Numerate.* Effective Communication.* Customer Focus.* Strong Organisational Ability.* Teamwork.* Flexible and Adaptable. Desirable * Related industry/event/product knowledge.* Previous PA/EA support function experience.* A great attitude with a willingness to learn.Job LocationAdministration Assistant * King Fahd Rd, Riyadh Saudi Arabia * Full-time

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