Completing a broad variety of Admin tasks including: managing an extremely active calendar of appointments, composing & preparing correspondence that is mostly confidential, completing expense reports, arranging complex & detailed travel plans (Business & Personal), agendas & itineraries, and compiling documents for travel related meetings.
Planning, coordinating & ensuring that the CEO?s schedule is followed and respected. Providing a ?gatekeeper? role, creating win-win situations for direct access to the CEO?s office and time.
Communicating directly & on behalf of the CEO with Board Members and others on matters related to CEO?s initiatives.
Prioritizing, researching and following up on incoming concerns & issues addressed to the CEO, and determining appropriate course of action, response or referral.
Providing a bridge of smooth communication between the CEO?s office and internal departments; demonstrating leadership to maintain trust, credibility and support with senior management staff.
Working closely and effectively with the CEO to keep him well informed of upcoming responsibilities and commitments.
Providing leadership to build relationships that are crucial to the success of the organization and managing a variety of special projects for the CEO.
Completing critical aspects of deliverables successfully with hands-on approach, including personal correspondence, drafting acknowledgement letters, and other tasks to facilitate the CEO?s ability to effectively lead Avalon Pharma.
Ensuring that the CEO?s bio is kept updated and responds to requests regarding the CEO and the organization in general.
Following up on contacts made by the CEO & supporting the cultivation of ongoing relationships.
Communicating, organizing & following up on matters related to head office contractors & suppliers.
Organizing and coordinating the Annual Incentive Travel for the Sales & Marketing team overseas.
Liaising with legal regarding company licenses, agreements and government entity requirements.
Managing all related banking & admin matters for sister companies.
