Accounts Payable Supervisor

Job Description

Objectives:Our client is one of the biggest and well-known fitness centers based in Saudi Arabia. The company is looking for an Accounts Payable Supervisor to overseeing?the daily operations, activities and transactions related to the Accounts Payables such as reconciliations, general ledger entries, invoice processing, payment and expenditure tracking, end-of-month closing, etc. and ensuring their compliance with the relevant accounting standards and any other requirements adopted, as well as directing staff efforts to achieve the desired objectives of this function.?Technical and Executive Duties

• ?Ensuring that all Accounts Payable-related transactions are performed in compliance with the adopted external standards as well as the company?s accounting policies and procedures.
• Overseeing all Accounts Payable duties, such as; preparing journal entries, billings, reconciliation, and ensuring that all related transactions are completed accurately and in a timely manner.
• ?Following up on payables to guarantee that payments are up to date, and monitoring accounts? details for non-payments, delayed payments and other irregularities.
• Overseeing and contributing to the preparation of relevant Account Payable financial reports and data on a daily, monthly, quarterly and annual basis, and ensuring they are prepared as per adopted policies and standards.
• Overseeing the Accounts Payable reconciliation process by reviewing the assigned account reconciliations, and ensuring they?re done accurately and in accordance with set procedures and standards, in addition to resolving any accounting inconsistencies within them.
• Coordinating and cooperating with the internal and external auditors to support the end-of-period audit by ensuring provision of all documents and materials required.
• Managing payments based upon their priorities and coordinating with company?s treasury function to ensure the availability of cash required to cover them in a timely manner.
• Monitoring and updating the account balances on a regular basis and exporting the registered balances in the subsidiary systems to the General Ledger and preparing reports accordingly.
• Following up on the process of paying employees? monthly salaries, bonuses, allowances and other benefits and ensuring that they are properly accounted for in the relevant financial system.
• Assisting in the preparation of the zakat and tax returns, and aids in their calculation, as well as submitting reports and making recommendation accordingly.
• Following up on suppliers and vendors to confirm the receipt of their due payments and resolving their queries regarding financial payments and transactions.
• Performing Accounts Payable month-end and year-end closing activities through collecting and consolidating required data and documents and submitting reports accordingly.
• Performing any other related duties as assigned by the direct supervisor.

• Conducting periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
• Preparing periodic reports with respect to the Unit?s activities and achievements.
• Ensuring that instructions, circulars and organizational and operational decisions are followed and applied.
• Appraising direct reports? performance according to scheduled plans and recommending necessary actions as per the applied practices.
• Recommending training needs of subordinates and evaluating the outcomes of training courses in coordination with the concerned Department.
• Following-up on employee?s administrative affairs such as vacations, leaves, etc.
• Nominating a deputy to carry out the responsibilities of the position whenever the need arises.

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