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Deputy Manager Operations

1.00 to 10.00 Years   Muscat, Oman   16 Oct, 2023
VFS Global
1 Jobs Openings
Job LocationMuscat, Oman
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryTravel Agency
Functional AreaNot Mentioned

Job Description

Deputy Manager Operations (French Speaker)We are currently looking for a Deputy Manager/Supervisor Omani National to be part of our operations team in Oman. The candidate should be a French Speaker.1.ÿÿÿManage all day to dayÿactivities (administrative and functional) conducted at the Visa Application Centre which involves:

  • Document scrutiny & verification for visa processing
  • Handling cash & bank related transactions if assigned
  • Maintaining & recording all application data in a timely and accurate manner
  • Ensuring all administration & logistics of passport delivery to consulate/applicant/logistics company etc.
2.ÿÿÿÿÿÿConduct regular Audits for all processes & implement all new process rollouts or changes ÿÿ3.ÿÿÿÿÿÿIdentify incorrect or incomplete information by regular quality checks thereby ensuring accuracy of the visa application4.ÿÿÿÿEnsure regular Error Monitoring - To monitor track and reduce the number of errors every month, within acceptable limitsÿÿ5.ÿÿÿMaintain & improve level of customer & mission satisfaction by enhancing procedures and continuously innovating methods to increase productivity and cost effectiveness. Ensure that the Teams are aligned & contribute towards the achievement of parameters enlisted in theÿTeam Objective Tracker6.ÿÿÿÿÿÿÿEnsure compliance with VFS Global defined principles, policies & procedures as applicable to the role, high standards of ethics, integrity and compliance with corporate procedures9.ÿÿÿÿÿÿÿEnsure that the entire process is completed within the mandated Turn Around Time. Ensure that the Teams are aligned & contribute towards achievement of parameters enlisted in theÿTeam Objective Tracker10.ÿÿÿÿ Ensure no penalties are incurred and monitor , track and maintain internal errors- Ensures that the Teams are aligned & contribute towards achievement of parameters enlisted in theÿTeam Objective Tracker Full11.ÿÿÿÿÿEnsure personal & professional development for self and team by conducting trainings on regular basis (product & process). Ensure that all staff attends trainings scheduled by HR & ensures effective Process Monitoring, by conducting Internal Process Certifications (OCL?s), for all staff.ÿÿÿ12.ÿÿÿÿProvide assistance to staff when needed and handle applicant/customer escalations13.ÿÿÿÿLiaise with various support functions to handle team related queries.14.ÿÿÿÿEnsure delivery of Value Added Services optionsÿand achievement of the VAS targets for the VAC15.ÿÿÿÿManage VAC productivity and VAC security (Physical & data)16.ÿÿÿÿMentor the team on a regular basis, thereby ensuring a successor is created for the position ? assist Manager/Unit Manager in Succession planning17.ÿÿÿÿEnsure judicious use of natural resources18.ÿÿÿÿAdhere to the environment health and safety policy/objectives and guidelines of the organization.

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