Accounts Receivable/General Cashier

Job Description

Job Summary:As an Accounts Receivable you are responsible to review the city ledger, prepare invoices and verify purchase slips in a smooth and effective way and in compliance with all policies.As the General Cashier you are responsible for banking function and administering the General Cashier fund in a timely and efficient mannerGeneral Duties and Responsibilities:

• Transfer daily city ledger data from Front Office system to Back Office Accounts Receivable module
• Verify the total transfer with city ledger folios
• Review the city ledger folios with supporting documents such as charge slips, LPOs, etc.
• Follow up if required for billing instructions, LPOs, supporting documents, etc.
• Prepare invoices and obtain Director of Finance / Financial Controller signature
• Send the original invoices with supporting documents to the customer, file a copy of the full set in the customer file and another copy in the sequential file
• Calculate commission for credit card payments received
• Issue receipts for cash and cheques received from customers and credit card payment received directly to the bank
• Hand over all cash receipts to the General Cashier with receipt copy
• Prepare and give employee city ledger summary to the Paymaster on assigned date

• Collect the daily deposit in presence of witness from the Hotel safe in accordance with Hotel Standards
• Deposit the daily collection in the designated bank while accompanied by Hotel security in accordance with Hotel Standards
• Prepare the General Cashier Daily Report in a timely manner
• Function as custodian of petty cash fund and administer petty cash disbursements to Employees in accordance with Hotel Policies. Ensure that the fund is counted and reconciled at the end of the day
• Maintain adequate currency change and provide change to Hotel cashiers as required
• Ensure that the general cashier safe is secure, locked and password/combination is kept confidential. Access to general cashier cabin should be restricted to authorised persons only
• Develop and maintain manual and computer filing system and ensure that the files are properly named, catalogued and access is available for authorised persons only
• Operate in a safe and environmentally friendly way to protect guests? and employees? health and safety, as well as protect and conserve the environment
• Comply with the hotel environmental, health and safety policies and procedures
• Verify and submit various Employee documentation for further approval, as per the approval matrix. These include vacation requests, final settlements, change of status, air ticket LPOs, HR action forms, loan requests etc
• Verify overtime vouchers with the attendance system and forward for further approval
• Coordinate closely with the Human resources team for all Employee documentation and any discrepancies with relation to Employee records
• Update the payroll system with Employee bank information prior to salary processing
• Prepare the monthly payroll within the cut off date and arrange for bank advices to be signed and submitted to the bank prior to the last day of each month
• Prepare all payroll reports and Journal vouchers as per the standards
• Keep updated with Human Resources policies and labour laws
• Operate in a safe and environmentally friendly way to protect guests? and employees? health and safety, as well as protect and conserve the environment
• Comply with the hotel environmental, health and safety policies and procedures

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