Personal Assistant to HRD

Job Description

Location: Casablanca, MoroccoCompany Profile:Every day, around the world, people reach for Unilever products. Our brands are trusted everywhere and, by listening to the people who buy them, weve grown into one of the worlds most successful consumer goods companies. In fact, 150 million times a day, someone somewhere chooses a Unilever product.Look in your fridge, or on the bathroom shelf, and you?re bound to see one of our well-known brands. We create market and distribute the products that people choose to feed their families and keep themselves and their homes clean and fresh.Our Corporate Strategy aims to double the size of our business while reducing our environmental impact by 2020. As a result, in the months and years to come, we envisage many opportunities for our staff to progress and gain vital experience. It?s never been such an exciting time to join the Unilever team.Job summaryYou will provide pro-active assistance in a busy and demanding environment ensuring a high level of service. You are an individual who is a self-starter and can interact regularly with a local network both internally and externally. You must be capable of managing your own time effectively and keeping the HR Director updated on issues in their absence.MAIN RESPONSIBILITIES

• Diary management for HRD
• Visitor management?
• Screening, redirecting and responding to mail, as appropriate?
• Typing of general correspondence emails and reports
• Preparation of PowerPoint presentations, Excel spreadsheets and materials for meetings
• Organization of international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
• Organizing local meetings
• Liaison with internal customers and external contacts ? developing knowledge of key individuals, including PA network?
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
• Responding to queries and requests for information from Unilever Execs / Business Partners / Regions / categories etc. on an ad hoc base
• Processing expenses and invoices using relevant systems?
• Booking meeting rooms
• Invoice Management
• Organizing Discover your Purpose Workshops for the Weena community

KEY EXPERIENCE

• At least 2 years? experience as a (top) secretary, preferably working in a regional or global (HR) organization
• The role requires a high level of discretion and confidentiality
• Excellent written and oral communication skills, plus experience in managing office processes and, where necessary, developing new approaches to meeting changing needs
• Critically, the jobholder must be well organized, able to prioritize tasks and have the ability to build relationships with an international network and key stakeholders across different levels in and out of the organization
• Advanced knowledge of Microsoft Word and PowerPoint. Good knowledge of Excel?
• Advanced knowledge of Outlook and Microsoft Teams
• Advanced knowledge of Procurement tools in order to process invoices
• Excellent interpersonal skills ? to communicate clearly and effectively at all levels?
• Ability to maintain extremely high level of confidentiality in respect of information/documents/projects being produced/undertaken?
• Good organizational and time management skills with the ability to prioritize workload and multi-task?
• Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability?
• Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgment and common sense?
• Flexibility is key
• Ability to use own judgment, make decisions, feedback and refer to managers when appropriate
• Focused on service and team oriented?
• Achieves through integrity, teamwork and learning
• Influencing and organizational awareness? ?

Additional skills:

• English & Dutch (speaking and writing) ? any additional language is welcomed
• Ability to use own judgment, make decisions, feedback and refer to managers when appropriate
• Focused on service and team oriented
• Achieves through integrity, teamwork and learning
• Influencing and organizational awareness?
• Holding self and others accountable

?Competencies

• Self-confidence and integrity
• Friendly
• Team commitment

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ?Whole Self? to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

Keyskills :