Area Finance Assistant -Mafraq

Job Description

Background:Under the authority of the Finance Officer, the Area Finance Assistant (FA) will be in charge of supporting the Senior Finance Officer in his/her functions. More specifically, s/he will be in charge of the cash registers liquid assets, keeping the cash/bank book, establishing, filing, and archiving vouchers physically and digitally. S/he supports the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work), etc.Job PurposeThe Finance Assistant (FA) in Mafraq/NJ is in charge of the cash registers liquid assets, keeping the cash book, establishing, filing, and archiving vouchers physically and digitally.S/hesupports the department for any specific task necessary for the mission, such as physical and digital filing, specific reconciliations (cash for work), etc.Duties and Responsibilities:

1. Daily Basis:
2. Every day: ensure having daily exchange rates of currency
3. Voucher & Cashbook: filling of the voucher(s) & registration of voucher in the cashbook and bank book
4. Payment: preparation and review of the supporting documents for payments, managing with the suppliers for the payments for all items and services which have been approved by Coordination.
5. Advance: preparation and closing of advances for ACTED staff.
6. Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond
7. Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in the cashbook
8. Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area
9. Tax exemption: follow up and submission of all necessary documents to the concerned focal points under the supervision of the Finance Officer.
10. Bank: link with the banks for any necessary daily tasks or requests

1. Monthly Basis:
2. At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Finance Assistant, Senior Finance Officer and Coordination
3. Vouchers: quality of vouchers should be checked by the Finance assistant at the end of each month
4. Cashbook & SAGA: cashbook/bank book and SAGA should be checked before closing the accounting month.
5. Advances: ensure the clearance of all advances for the staff before paying the salary.
6. Loans: ensure that all the necessary loans are closed on time
7. Monthly Cash Request: monthly request to be sent to the Senior Finance Officer
8. CFU/DFU: responsible for its monthly compilation and check before sending it to the CFM and SFO.
9. Filling responsibilities:
10. Mafraq archives: ensure that the archives are well organized and that all documentation has a scanned copy archived on the server
11. Mission archives; ensure the document flow between the different bases and Amman, ensure that scan copies are existing, ensure the packing list, check, etc ? Responsible for red cell game follow-up.
12. Liaison with Flats: a focal point for audit purposes with his supervisor

1. Other:
2. Participates in relevant FLATS and/or Program meetings as requested.
3. Supports colleagues on additional tasks when workload allows.
4. Other tasks as requested by line manager.

Keyskills :