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Executive Coordinator

1.00 to 10.00 Years   Lahore, Pakistan   01 Mar, 2025
Horti Group
10 to 49 Jobs Openings
Job LocationLahore, Pakistan
EducationNot Mentioned
SalaryNot Mentioned
IndustryPlants & Gardening Equipment - Construction & Building - Architecture
Functional AreaNot Mentioned

Job Description

Executive Coordinator - Executive Directors Office Location: Lahore, PakistanJob Type: Full-timeSalary: Competitive, based on experience and skillsGrade: HO-2About Us:Horti Group is a growing leader in Landscape and Horticulture Industry. With multiple subsidiaries, we are rapidly expanding and evolving our business operations. We are looking for a highly organized, tech-savvy, and detail-oriented Executive Coordinator who can support business growth and establish strong reporting and document control systems. This is an excellent opportunity for a motivated individual to grow within the company and develop a long-term career with Horti Group.Job Responsibilities:Administrative & Executive Support:

  • Manage the Executive Director?s calendar, schedule meetings, and coordinate appointments.
  • Organize, store, and maintain important business documents and reports.
  • Handle correspondence, emails, and phone calls with professionalism.
  • Prepare high-quality reports, presentations, and data summaries.
Operations & Business Coordination:
  • Assist in tracking project timelines, deliverables, and action items.
  • Ensure strong documentation and reporting across all subsidiaries.
  • Support the Executive Director in implementing and monitoring company-wide systems and ERPs.
  • Coordinate with department managers to ensure smooth workflow and communication.
  • Develop and maintain a structured document control system for business operations.
HR & Team Management Support:
  • Assist in employee scheduling, recruitment coordination, and HR documentation.
  • Maintain structured employee performance tracking and reporting.
  • Help foster a positive workplace culture and support team development.
Technology & Reporting:
  • Utilize digital and physical tools for reporting, data management, and organization.
  • Ensure timely and structured reporting on company operations, financials, and HR matters.
  • Assist in our roll out of ERP and other platforms to improve efficiency.
  • Continuously improve document control and digital record-keeping.
Personal Assistance & Executive Coordination:
  • Act as the Executive Director?s point of contact with staff, ensuring follow-ups on assigned tasks and deadlines.
  • Schedule internal and external meetings, prepare agendas, and document minutes with clear action points.
  • Gather necessary documents for approvals, ensure completeness, and track the approval process.
  • Develop structured workflows for approvals, reporting, and task management to improve efficiency.
  • Organize and maintain business-critical documents, reports, and correspondence.
  • Identify urgent tasks, manage Exeutive Director?s priorities, and ensure nothing falls through the cracks.
  • Facilitate smooth communication between departments and ensure messages, requests, and instructions are relayed effectively.

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