Administer purchase contracts in areas pertaining to delivery, receipts, warranties, damages and insurance.
Process and analyze all requisitions of material & supplies in order to determine the appropriate method of procurement in line with Companys Purchasing Procedures.
Prepare requests for quotations (RFQ) or (RFP), obtain quotations from suppliers, prepare quotations evaluations & comparison sheet and forward it to the direct manager.
Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.
Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
Liaise with warehouse and stores staff pertaining to all required materials to avoid potential shortages.
Prepare and issue purchase orders and record all purchasing documentation and price lists properly in their designated files.
Report any significant supply problems to the direct manager.
Coordinate with the suppliers regarding delivery, quality, etc. to ensure that all required materials, supplies and equipments are provided and delivered on-time and ensure dealing with the approved suppliers and maintain a strong supplier relationship.
Assist with performance monitoring & evaluation of Companys suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
Perform any other duties related to the job as assigned by the Direct Manager.
