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Secretary

2.00 to 3.00 Years   Kuwait   25 Nov, 2021
Confidential Company
1 Jobs Openings
Job LocationKuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryPharmacies
Functional AreaNot Mentioned

Job Description

Job PurposeResponsible for performing all executive secretarial activities including: archiving and managing files, coordinating correspondences; keeping official records for the department, schedules, meetings and appointments.?Key Roles and Responsibilities ??Secretary Activities?

  • Ensure the effective and efficient provision of secretarial support to the division/department to ensure smooth flow of activities.
  • Answer telephone calls and give appropriate information to callers; and route calls to concerned personnel.
  • Prepare minutes of meetings, draft and/or type reports and correspondences in order to ensure consistency and standardization of formats.
  • Prepare responses to correspondence containing routine enquiries as requested by the department manager.
  • Type, read and sort incoming memos and reports and plan their distribution.?
  • Receive, sort and distribute mail and facsimiles to the concerned employees, in addition to handling the outgoing mail and courier services.
  • Coordinate with Travel Agencies, transportation and hotels as requested by the Division/ Department Head, by providing detailed itinerary reflecting appointments, names, contact details, addresses, locations as well as documents for all travel related meetings.
  • Organize, file archive all paperwork, documents and computer-based information in their assigned filling and archiving system to facilitate future referencing and easy accessibility.
  • Organize the office layout and maintaining supplies of stationery and equipment; maintaining the condition of the office in a neat and pleasant status.
  • Operate and maintain office stationary and equipment (fax, photocopier, printer etc.) in a proper manner.
  • Perform supply requisitions for the office to replenish depleted stationary and other running needs of the office.
  • Perform general office duties such as ordering, maintaining records management systems, and performing basic bookkeeping work.
  • Perform other duties related to the job as assigned by Direct Manager.
?Job RequirementsEducational Qualification??Bachelor Degree in Business Administration or related field.Work Experience??Minimum of 2 ? 4 years of experience in the same or related field.SalaryUp to 450 KD

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