Inventory Control Officer

Job Description

The Inventory Control Officer assists in maintaining inventory operations across pharmacies and vending units. This role supports inventory management, helps in auditing transactions, and aids in processing invoices. The officer also assists in promotional activities, and pricing updates, and participates in inventory counts to support organizational objectives.

• Implement the Finance department policies and follow the set procedures to achieve the Department?s objectives.
• Assist in managing inventory across all pharmacies and vending units, ensuring compliance with storage and handling standards of pharmaceutical, cosmetics, and consumer goods.
• Support monitoring of compliance with regulatory requirements and internal protocols to maintain the integrity and safety of inventory.
• Participate in auditing supplier invoices to ensure all charges are accurate and adhere to agreed terms, quantities, and prices.
• Assist in managing the accuracy of credit notes and adjustments, verifying they reflect actual transactions and accounting for any deviations.
• Participate in auditing supplier invoices to ensure all charges are accurate and adhere to agreed terms, quantities, and prices.
• Assist in managing the accuracy of credit notes and adjustments, verifying they reflect actual transactions and accounting for any deviations.
• Assist in planning and executing annual physical inventory counts across all pharmacy locations and vending machines.
• Help conduct regular stock counts and verifications to maintain ongoing accuracy of inventory records.
• Support in addressing reconciliation issues identified by the Accounts Department, involving both Hajery and Non-Hajery suppliers.
• Assist in maintaining effective communication with suppliers to resolve invoice and payment discrepancies.
• Support the development and implementation of promotion bundles as requested by Pharmacy Operations Management to engage customers and drive sales.
• Assist in managing the integration of biannual price updates from the Ministry of Health into the pharmacy system.
• Ensure that all pricing information in the system is updated, reflecting current regulatory and market changes.
• Support the process of stock adjustment requests for expired, damaged, or near-expiry items, ensuring accuracy and compliance with quality standards.
• Coordinate with the Pharmacy Operations Manager for approval of these adjustments, managing the frequency based on demand to efficiently address inventory discrepancies and maintain optimal stock levels.
• Conduct daily reviews of pharmacy sales to ensure accuracy and identify discrepancies.
• Respond promptly to any sales or inventory issues that affect pricing or stock levels.
• Coordinate internal transfers of stock among pharmacies to ensure balanced inventory levels.
• Support the optimization of logistics and inventory distribution to meet the operational demands of each pharmacy.
• Record and document all inventory-related activities including GRNs, credit notes, and stock counts.
• Support the generation of stock aging reports to manage inventory effectively, using MIRS reports for detailed tracking.
• Support the generation of stock aging reports at the beginning of each month, utilizing the MIRS utility to track and categorize inventory by age and location.
• Compile and review monthly lists of inventory items, categorizing them by age to identify potential issues and inform decision-making.
• Accurately document all inventory transactions, including Goods Receipt Notes, Credit Notes Booking, Discrepancy Reports, Inspection Reports, and Stock Take Reports.
• Engage in detailed monthly reconciliations to review and verify transactions across purchases, sales, and credit notes using the iScala system.
• Ensure timely closure of all transactions and accurate posting of GRNs and credit notes to maintain financial integrity.

• Stock Count Reports.
• Stock Aging Report.
• Good Receipt Note (GRPO).
• Credit Notes Booking.
• Discrepancy Report.
• Inspection Report.

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