Hospital Booking/Admission Officer

Job Description

Identifying available booking options, preparing and editing preliminary list, completing and distributing final list to designated areas. ÿSchedules surgical procedures, invasive procedures (catheterizations and endoscopic) by performing duties such as receiving booking requests from doctors, reviewing booking package for completeness, checking pre-admission forms for accuracy of information such as patient demographics, length and type of procedure, following up on missing information, and entering pertinent data into the computerized patient information system to initiate patient waitlists.ÿPrepares List by methods such as compiling booking and scheduling information, identifying available booking options, assigning cases according to allocated room time and post anesthetic recovery (PACU) bed availability, verifying data, printing, and distributing booking information to designated areas.ÿMaintains filing system for all procedure booking requisitions by methods such as creating files, making labels and indexing as appropriate.ÿEdits list by identifying errors or conflicts such as procedure coding, equipment availability or length of case, assigning extra cases to the list in accordance with cancellations or unused operating room time and adjusting list as required ensuring optimal booking time.ÿConfirms final booking assignments with designated personnel and forwards bookings to Operating staff for coding and equipment check to ensure procedure codes and case cart configurations are correct.ÿDistributes copy of final list to appropriate areas by printing copy of report from computer and forwarding completed list to Printing for duplication and final distribution to designated areas.Communicates and collaborates with personnel such as operating room staff, anesthetists, and doctors? offices to determine room assignments, optimize utilization of operating room time, confirm booked procedure, identify any discrepancies/changes and facilitate daily list revisions.ÿForwards statistical data to designated personnel in accordance with established procedures, which might be monthly or yearly.Performs reception duties by receiving telephone calls, visitors and hospital staff and directing or transferring them to appropriate personnel, taking messages and providing routine information and sorting and distributing mail to appropriate and replying to routine email. ÿTypes material such as correspondence, consult letters, and lists, utilizing word processing software, from written drafts and/or revisions.ÿEnsures and maintains all required components of the medical record, including all lab and diagnostic results, have been received as required during patient stay in holding bay pre procedure.ÿConfirms that all required written approvals are in the medical record.Provides head nurse, with a copy of all booking requests as soon as they are received to confirm the number and order of cases and to ensure equipment requests are appropriate.The day prior to surgery/ procedure, informs the patient of the time to arrive for surgery and reviews all pre-operative instructions with the patient.Populates the list with anesthesiologists using the schedule provided by the anesthesiology group..ÿMaintains the waiting list and coordinates with the head nurse, to fill any available slots that might be available due to cancelation of procedure. Responds to patient enquiries and provide the maximum support as required and accordingly.Coordinates anesthesiology coverage (booking, cancels).ÿSchedules anesthesiology consults.

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