Responsible for coordinating the F&B Administrative activities within Mohamed Naser Al ? Hajery & Sons F&B Administration Department by ensuring that activities related to coordination, administration and communication of duties are implemented in a professional, discreet, exact and prompt manner in accordance with company policies, while complying with Mohamed Naser Al ? Hajery & Sons Policies and Procedures.
Implement and execute all necessary secretarial duties and support for the Mohamed Naser Al ? Hajery & Sons F&B Administration Department.
Maintain, update and coordinate all F&B Management calendars and appointments.
Manage the F&B Department?s time and attendance system and ensure it is accurate and delivered on a timely basis.
Chair and facilitate meetings where appropriate and distribute minutes to all team members.
Ensure the smooth operation of the F&B Administration Department.
Identify, rectify or report F&B Division?s equipment malfunctions.
Raise Purchase Requests for the F&B Administration Department and ensure final sign off by the F&B Administration Manager.
Handle and follow up on all F&B shipment orders, cash vouchers, supplies and ensure all are delivered on time.
Provide updates on company policies to all F&B Division?s Employees.
Handle all incoming and outgoing F&B correspondence including guests feedback promptly and accurately.
Ensure a proper filing system is maintained for all F&B records, financial report and Employee details.
Coordinates, and has direct responsibility for, a project or specific set of tasks related to a function or program or department/business unit.?
Organizes and implements administrative systems and procedures performing necessary support duties.
May monitor and reconcile budget(s) including grants, maintains financial documentation, provides information, research, statistics, and analysis.
Makes recommendations on expenditures towards a defined budget.?
Report any updates or pertinent issues that need addressing to the office manager.
Perform other duties related to the job as assigned by the Direct Manager.
