Liaise with other departments on matters important to director, transmit directives/instructions and follow up on tasks assigned.
Respond to confidential inquiries from external or internal sources with correspondence or other messaging on behalf of director.
Creates or directs creation of reports, charts, budgets and other presentation materials for the executive.
Maintain documents and files which are confidential in nature.
Coordinate and maintain the calendar of the director, including organizing all appointments, meetings, travel arrangements, attendance at conferences and seminars.
Prepare and follow up on business trip arrangements for the director and thereafter the payments related to the respective business trip event authorities.
Follow-up with department for periodic reports as per the time frame, review and submit the analysis to management.
Draft correspondences for the director office and submit for the approval of the director.
Maintain records and documentation of correspondences, queries related to the director office for further reference.
Prepare reports, letters of solicitation, proposals; coordinates oral and written communication with presenters and prospects.
Receive, screen and answer incoming calls, mails, visitors, matters and redirect to concern staff/ department.
Sort and distribute correspondences received electronically, by fax or by post to the concerned department or employee.
Transcribe activities at meetings for the director office as minutes of meetings for the review of management.
Create and design specifications as requested
Liaise with consultants and managers to document business processes effectively.
Ensure that various appropriate infrastructure elements, including documents, periodicals, manuals, policy documents, etc are kept up to date and are available.
Create and develop functional requirements of systems to improve quality, performances, external interfaces, and constraints.
Carryout analysis of requirements by checking for derived requirements that are logical to director?s? office.
Outline requirement specifications with the use of standard templates for both used cases and detailed software.
Manage requirements and ensure they are stored in automated systems.
Record, manipulate, and make reports on requirements stored in the rational tool suite.
Monitor changes to baseline requirements with the use of effective application of change control processes and tools.
