Administration Support Services; General Engineering Consultancy
Functional Area
Not Mentioned
Job Description
Produce invoices, receipts and specification sheets
Contact international suppliers, order samples, and inquire about specs
Arrange and host meetings for management employees
Manage and coordinate office space, storage rooms, and general office maintenance
Process and maintain paperwork and records
Reply to prospective emails from suppliers, prospective clients, and third parties
Scan products, operate scanning equipment and fix scanning issues
Manage the daily/weekly/monthly agenda and coordinate meetings and appointments
File and update contact information of employees, clients, suppliers
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Providing administrative support to all employees
Following up with Email queries or issues faced by the clients
Support with day-to-day administrative tasks
Processing forms, applications, and requests for client?s needs
Responded to customer queries & requests in a prompt& efficient manner
Being a point of contact for a range of staff Taking notes and minutes in meetings
Ordering and taking stock of office supplies
Preparing documents for meetings and business trips
Processing and directing mail and incoming packages or deliveries
Greeting and directing visitors and new staff to the organization writing and issuing emails to teams and departments on behalf of teams or senior staff
Researching and booking travel arrangements for staff members
Using attendance and time software program to input information for employees
Assist in the onboarding process for new employees
Prepare and communicate internal memos
File, organize, and maintain a system for physical and digital documents and assets
