Ensure the effective and efficient provision of secretarial support to the division/department to ensure smooth flow of activities.
Answer telephone calls and give appropriate information to callers; and route calls to concerned personnel.
Prepare minutes of meetings, draft and/or type reports and correspondences in order to ensure consistency and standardization of formats.
Type, read and sort incoming memos and reports and plan their distribution.
Receive, sort and distribute mail and facsimiles to the concerned employees, in addition to handling the outgoing mail and courier services.
Organize, file archive all paperwork, documents and computer-based information in their assigned filling and archiving system to facilitate future referencing and easy accessibility.
Organize the office layout and maintaining supplies of stationery and equipment; maintaining the condition of the office in a neat and pleasant status.
Operate and maintain office stationary and equipment (fax, photocopier, printer etc.) in a proper manner.
Perform supply requisitions for the office to replenish depleted stationary and other running needs of the office.
Perform general office duties such as ordering, maintaining records management systems, and performing basic bookkeeping work.
Perform other duties related to the job as assigned by Direct Manager.
Job RequirementsEducational Qualification?Bachelor Degree in Business Administration or related field.Work Experience?Minimum of 4 ? 6 years of experience in the same or related field.
