Executive Personal Assistant

Job Description

Executive Personal AssistantOryx* Post Date: August 13, 2022 * Apply Before: December 31, 2022 * Applications 0 * Views 3 ShareJob OverviewJob Title: Executive Personal Assistant ? KWTJob Code: ORX007-KW-EPA-JUL22 Assisting the Managing Partner and Senior Executives and providing administrative support to the organization. Core Responsibilities: This position includes but does not limit to the following: ? Assist with day-to-day operations of company-wide Admin functions. ? Manage, prioritize, screen and monitor Managing Director?s correspondence including calls, emails, post and fax to ensure that they are dealt with appropriately. ? Setup and coordinate meetings and appointments and manage schedules to enhance effective time management. ? Create, transcribe, and distribute meeting agendas and minutes. ? Responsible for managing the day-to-day operations of the admin department for the company and all its sister concerns ? Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents. ? Coordinate with the legal Department to ensure that all visa and residency-related formalities for employees are completed on time. ? Responsible for compiling jot forms for management signature, under the supervision of the Office Manager. ? Maintains an up-to-date database of company licenses (and staff residencies, if required). ? Coordinate and report on business trips ? Supervise managing company documents and archives through the Admin Assistant and Office Assistant. ? Report on project management software (Asana) on all activities to top management and follow up on overdue tasks with all functional heads and staff ? Obtain Management approval on agreement / Transactions / Payments, etc as deemed necessary ? Serve as an aide to the family and liaising with the office ? Conducts research and analysis tasks are required. ? Assist in the centralized filing and archiving of documents. ? Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager. ? Occasionally handles confidential and non-routine information. ? Any other task as required by the management. Travel Management: ? Maintain travel related arrangements & schedules ? Responsible for airplane reservations, tour arrangements, hotels reservations, car rentals and special excursions for the family ? Process visa application ? Coordinate and report on business trips ? Must have basic knowledge about Europe & US travel bookings and arrangements ? Must have good communications and sales skills. ? Computer skills are a must to navigate through modern reservations systems Education and Experience: ? Bachelor?s Degree. Certification in a relevant field is a plus ? Prior working knowledge/experience in administration work ? Experience with document management systems ? Knowledge of Kuwait law practices ? Knowledge of applicable document development processes ? Communication Proficiency ? Willingness to learn Key Job Skills and Competencies: ? Planning and organizational skills ? Able to adapt to changing priorities and demands ? Deadline-driven ? Willingness to learn ? Strong verbal and written communication skills ? Sound judgment and decision-making skills ? Able to effectively handle sensitive and confidential information ? Information collection and management ? Ability to work effectively as part of a team ? Able to work well under pressure Language Skills: ? Excellent oral and written communication skills in English. Arabic language is an added advantage. Job Type: ? Full-time How to Apply: Please use the link (https://airtable.com/shrpcve1rbuEzeQFG) to complete the job form. Also, select the above-mentioned job position and job reference code while completing the form. Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.Job Detail* Career LevelOfficer* Experience2 Years* GenderBoth* QualificationBachelor DegreeNever pay anyone for job application test or interview.Related Jobs (73)* on August 9, 2022 * on July 18, 2022 * on July 7, 2022 * on July 4, 2022 * on June 22, 2022 * on June 13, 2022 * on June 12, 2022 * on June 5, 2022 * on May 25, 2022 * on May 25, 2022

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