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Executive Assistant

4.00 to 5.00 Years   Kuwait   13 Mar, 2025
AlMailem Group
500 Jobs Openings
Job LocationKuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryAutomotive Dealership & Distributor
Functional AreaNot Mentioned

Job Description

Our company is seeking a highly skilled Executive Assistant to provide high-level administrative and operational support to the Top Management. This role involves handling key communications, procurement coordination, and financial documentation to ensure seamless day-to-day operations. The position reports directly to Senior Management.Key Responsibilities:Administrative Support:

  • Screen and manage incoming emails and correspondence on behalf of Top Management.
  • Arrange travel plans, including visa processing and itinerary preparation.
  • Provide comprehensive administrative support, including scheduling meetings, preparing agendas, and drafting minutes.
Procurement Coordination:
  • Liaise with suppliers, principals, and service providers for operational contracts and procurement activities.
  • Coordinate with the Finance Department on bank-related issues, including Letters of Credit (LCs) and Bank Guarantees.
  • Facilitate online orders and supplier payments in collaboration with the Procurement team.
Document & Contract Management:
  • Review and maintain supplier and principal contracts.
  • Draft and manage official correspondence, including emails, letters, and reports.
  • Ensure the confidentiality and proper archiving of sensitive documents.
Financial Coordination:
  • Assist in preparing documents related to LCs and Bank Guarantees.
  • Support supplier payments and tender-related financial documentation.
  • Assist in the renewal of current accounts and compliance with regulatory requirements.
Communication & Collaboration:
  • Act as the point of contact for internal teams and external stakeholders.
  • Arrange and coordinate meetings with suppliers, service providers, and internal teams.
  • Communicate updates effectively to Management.
Desired Qualifications & Experience:
  • Diploma or Bachelors degree in any field, preferably in Business Administration.
  • 5-7 years of experience in executive support or procurement-related roles.
  • Experience managing banking documents such as LCs and Bank Guarantees is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with procurement processes and financial documentation.

Keyskills :

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