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Event Management Specialist

1.00 to 10.00 Years   Kuwait   28 Dec, 2022
Confidential Company
1 Jobs Openings
Job LocationKuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryEvents Management
Functional AreaNot Mentioned

Job Description

We are looking for an event management specialist (Project manager) to join the team to support the Event Leads across multiple different events.Role Summary

  • Manage all aspects of event planning meeting strict deadlines and budget demands
  • Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events
  • Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges
  • Establish standard procedures and train staff to execute them
  • Comply with legal, insurance, health, and safety regulations at all times
Responsibilities:
  • Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison to senior-level executives, government officials, and industry leaders throughout the planning process
  • Research resources, make site visits and lead pre-event meetings when necessary to help staff make decisions about event design
  • Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
  • Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases
  • Maintain and build a comprehensive database of industry contacts, vendors, and venues
  • Troubleshoot and handle any issues that arise on the event day
  • Support and work alongside the Event Lead for the smooth delivery of the event
  • Create and manage the monthly Event Management meetings
  • Plan and track against plans to deliver the program
  • Establish program objectives and KPIs and ensure team members meet them
  • Oversee tasks managed by team members to ensure project plans are completed and delivered as required
  • Capture lessons learned as the program goes through its life cycle ensuring that, if necessary, they are factored into the year-after plan.
  • Review and facilitate any feedback sessions following the event
  • Carry out training on the Project Management software)

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