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Documentation Officer

1.00 to 10.00 Years   Kuwait   04 Apr, 2023
Alghanim Industries
1 Jobs Openings
Job LocationKuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryShipping
Functional AreaNot Mentioned

Job Description

Personnel should be able to handle all incoming shipments for various business units by following up on original documents, coordinating with shipping lines, transporters, clearance team, and finance/Group control team by closing the job file at the earliest. Should assist and enable by raising the standards of organizational operations. Responsibilities include but are not limited to: -

  • Coordinate with Alghanim business units and Overseas suppliers to secure shipping documents well in advance prior to vessel arrival.
  • Prepare clearance documents prior to arrival for faster delivery of the shipment to the warehouse.
  • Coordinate with the Alghanim business units and the warehouse to get the delivery schedule in time and further coordinate with the transport companies to deliver the shipments strictly as per the schedule and in the process reduce any demurrage payments.
  • Verify all ocean freight and forwarders charges within the stipulated time from the date of receipt of documents.
  • Update shipment milestones daily on SCM ERP for tracking shipment status on a real-time basis, providing shipment visibility to the Alghanim business units through our website.
  • To maintain physical filing & eFiling system with the entire original documents received along with Invoices, Cash Receipts, and Delivery notes.
  • In absence of a freight officer, issuing routing orders to the suppliers within 24hrs from receipt of purchase orders from groups, if asked

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