Provides high-level administrative support to the executive team.
Collects requested data and information from various sources including emails and other correspondence, meeting minutes and records, and other documents; prepares summaries of finds and/or other related written correspondence as required.
Coordinates and schedules travel, meetings, and appointments.
Prepares agenda and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
Answers and transfers phone calls, screening when necessary.
Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
Operate standard office equipment including laptop, or desktop, calculator, copier, printer, scanner and other related office equipment.
Handles confidential information about staff, hospital and finance issues.
Maintains documents, patient and staff details confidentiality.
Use a range of office software, including email, word processing, spreadsheets and databases.
Liaise with and assist the Office Manager and other Exe Members when needed.
Ensure highest level of confidentiality at all times.
Ensure that assigned tasks/duties are finished within the given timeline.
Attend Staff Meetings, and actively help to improve the service we offer.
Adhere the safety norms of hospital and follow both patient safety and staff safety rules.
Perform adhoc tasks which may be assigned on project basis.
