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Admin Assistant

3.00 to 10.00 Years   Kuwait   11 Jan, 2021
Confidential Company
1 Jobs Openings
Job LocationKuwait
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

MAIN DUTIES & RESPONSIBILITIES as?Admin Officer- Commercial Assistant

  • Keep tracking the tenders and their results. Documenting them with the document controller for quick reference in future.
  • Preparing MSDS/TDS/COA documents whenever required to submit them to our clients.
  • Documenting the list of samples collected and sent to labs. Monitoring and entering the results or keeping the lab reports.
  • Preparing a document with all the client specifications mentioned in an RFQ as a checklist to verify the quotes we received are in-line with our requirement.
  • Uploading all the documents on KNPC portal for the tenders which we participate.
  • Preparing the tender documents and enabling for timely submission for MEW, WJO, and KOC etc. Making labels cover letters based on the available templates.
  • Keeping a track of all the bid bonds, Performance bonds, insurances and intimating the due dates for extension or collection.
  • Monitoring all the tenders which are participating or showing interest and informing us before closing dates.
  • Preparing quotations for local clients
Admin Assistant- as Document Control
  • Copy, scan and store documents
  • Check for accuracy and edit files, like contracts
  • Review and update technical documents (e.g. manuals and workflows)
  • Distribute project-related copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare reports on projects as needed.

Keyskills :

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