Procurement Specialist

Job Description

2. OVERALL SERVICE REQUIRMENT:This position reports to the Contracts and Procurement Representative. Responsible for developing andmanaging relationships with key suppliers that can deliver sustainable value to Ma?aden. Understandsexternal market and industry dynamics that could influence strategy development and makesrecommendations on how to leverage the dynamics to benefit Ma?aden. The work requirescommunications with project department and vendors. It includes ensuring conformity of formulated POswith Saudi Arabian laws and regulations and Ma?aden ?s contracts policies and procedures andinternational standard.3. KEY ACCOUNTABILITIES:Description Performance IndicatorsNegotiates favorable terms, volume discounts and long-term contracts withsuppliers for the procurement of goods, services and supplies.Takes responsibility for purchases in support of customer-related businessprocesses or for internal use. Executes cradle to grave purchasingactivities (including bid, evaluate, award cycle, execution of agreements,execution of changes, price and schedule negotiations) for the assignedprojects.Discusses defects and delivery problems with suppliers, and is responsiblefor negotiating refunds. Coordinates with operations, maintenance,warehouse and engineering to ensure proper scheduling and movement ofgoods and supplies.Under general supervision, and occasional direct supervision, performsassignments requiring experience and knowledge of standard conceptswithin their field. Displays core job competencies by analyzing possiblesolutions using standard procedures while developing advanced skillsProvide management, detailed instruction and continuous follow-up tosupport the project teams in standardized RFP/bid and procurementprocesses.Establish relationship with Corporate Legal and Risk Management toensure all contractual terms and conditions comply with standard or othercontract changes are formally reviewed and approved by legal/riskmanagement.Executes medium value complex procurements using best practices,enters into and maintains contracts maximizing cost competitiveness andleveraging projects, company and corporate spend volumes whileensuring that procurements are in compliance with company procedures.Monitors supplier performance and takes corrective action to ensuregoods and services are delivered as contracted.ExpeditingDocumentation and Reporting : Maintain accurate procurement records,including contracts, purchase orders and supplier correspondence.Prepare regular reposts on Procurement activities, supplier performanceand cost analysis to the PDE Representative.Procurement negotiatedand awarded at a costsaving to theorganization.Vendor challengesresolved without impact tothe organization or projectschedule.ReportingResponsible for maintaining, reviewing, and taking corrective action forany deviation for all activities including, but not limited to:Procurement Plans and compliance with ContractMonthly Progress reportsCritical Items and Long Lead Items summaryProcurement Progress reportsMaterial Status ReportsSpare Parts ListsSupplier Quality Surveillance [SQS]Reports against setstandards4. COMMUNICATIONS & WORKING RELATIONSHIPS:Regular contact at own level with Finance and end-user departments regarding daily contractual issuesnot requiring decision making at this level. Periodic contact at next highest level with external vendorsduring bidding process and at finalization of purchase orders.5. JOB RELEVANT INFORMATION (BOUNDARIES & DECISION MAKING AUTHORITY):Works according to established procurement procedures and specialized administrative standards.Can review and provide recommendations to review procedures. Completed work is checked at asubsequent stage in the work cycle when manager checks contract documentation.

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