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Executive Secretary

5.00 to 8.00 Years   Khobar, Saudi Arabia   25 Oct, 2023
Confidential Company
1 Jobs Openings
Job LocationKhobar, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryCatering, Food Service, & Restaurant
Functional AreaNot Mentioned

Job Description

˙˙Job Purpose:The Executive Secretary has a central place in the company and is the main channel for effective communication and coordination within the organization. Reporting directly to the Managing Director, the role will support management in managing administrative responsibilities, streamlining administrative workflows, and promoting effective communication within a diverse company operating in both HORECA (hotels, restaurants and catering) and real estate development industries.˙

  • Acts as primary contact between Managing Director and internal/external stakeholders.
  • Manage Managing Directors calendar, appointments and prioritize meetings.
  • Prepare and distribute meeting agendas, presentations, and reports.
  • Ensure effective communication flow within the organization, linking both the HORECA and real estate development sectors.
  • Handle correspondence including emails, letters, and phone calls.
  • Coordinate communication between the Managing Director and department heads.
  • Keep confidential data and documents discreet and confidential.
  • Conduct research, gather information, and prepare reports as requested by the Managing Director.
  • Organizes and coordinates Managing Directors travel plans, including itineraries, accommodations, and transportation.
  • Helps organize companies and meetings internally and externally.
  • Manage and organize documents, contracts and agreements related to both fields of activity.
  • Ensure accurate submission and retrieval of important documents.
  • Promote positive working relationships with teams in the HORECA and real estate development sectors.
  • Facilitate cross-functional collaboration and information sharing.
Required Qualifications:˙
  • Bachelors degree in business administration, management, or a related field.
  • Proven experience (5-8 years) as an executive secretary or administrative assistant.
˙Location: Al Khobar, SARange of Salary: 8,000 - 10,000 SAR˙

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