o Manage CEO?s schedule, namely travelling schedule, meetings, conferences, making appointments and changing of appointments o Answer calls, take messages and direct calls to the CEO
o Receive and attend guests o Assist CEO in meetings by noting down points discussed in the meetings and sending mails on the minutes of meeting, as and when necessary
o Attend less important meetings on behalf of the CEO, as and when required and present the key take away points from the meeting
o Travel with or on behalf of the CEO to attend meeting and conferences
? Document Preparation and Management
o Write letters and memos on the behalf of the CEO and get it reviewed
o Prepare checks for signature and review o Receive faxes and mails addressed to the CEO and deliver it
? Assistance to the CEO
o Assist the CEO in preparing presentations / documentation as and when necessary
o Assist the CEO in his duties relating to hiring, vacation planning, approvals and other administrative tasks
? Maintaining Office
o Keep track of inventory of office supplies, evaluate new office products and place order for the same
o Ensure office equipment function properly, and order for maintenance when necessary
o Oversee administrative policies of the office and suggest changes when necessary
? Official Interactions
o Interact with the external parties on a regular basis
o Work closely with other departments, particularly the project, procurement and administration teams as and when necessary
? Additional Responsibilities
o Train the HR team on the using the SAP ERP software
o Assist sales and finance team to upload information like contracts, invoices etc. on SAP ERP software
