Manage and measure performance of all FM vendors (including Cleaning, M&E, Fire safety, grounds maintenance etc.)
Manage the Landlord relationship
Financial
Develop the operational budget for the HQ building
Effectively manage the operational costs
Develop capital investment plans to maintain and enhance AP asset value, efficiency and workplace environment
Manage the FM contract from end to end and ensure a full auditable report is maintained for all services provided and procured.
Identify means to reduce admin costs using existing resources and support.
EH&S
Ensure AP EH&S policies and procedures are implemented
Ensure appropriate inspection and testing regimes are implemented
Ensure evacuation arrangements are in place (procedures, Fire Marshals, First aiders etc.)
Oversee the site EH&S committee
Operational
Ensure PPM is performed on time and to specification
Ensure reactive repairs are performed on time and to specification
Ensure the workspace environment is maintained to a high standard via delivery of appropriate FM services
Provide Reception, mailroom and catering services
ProjectsTake project briefsCost estimation with full collaboration with procurementDevelop tender documentation and manage the tender processManage project execution to agreed standards, milestones and budgetEnsure required permissions / consents are obtainedEnsure project specific EH&S requirements are dischargedCustomer interfacing:Ensure a robust approach to seeking feedback from all occupants of the building and staffProvide a robust system to address improvement ideasShow highest level of customer centricityManage all admin matters with integrity, respect and inclusionCollaborate with other department, such as HR, procurement, Security and EHSOn Government RelationsEnsure that they provide support on matters related to Air products site interface with the GovernmentSupport HR, legal and other teams as neededEnsure no overlap of the role with HR or other teamsOn Social investmentSupport establishing basic guidelines on events and sponsorships to be supported by the companyAct as interface with government bodies on all requests for sponsorship working with other teams such as HR, etcAll of the above requires the incumbent to work with minimal direction and supervision, seeking guidance as required.
