RBM Associate (Nationals Only)

Job Description

Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ?leave no one behind? approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.UNDP Pakistan Country Office has begun implementing its new Country Programme covering the period 2023-2027, striving to deliver programme portfolio that is responsive to the multiple and complex development challenges that Pakistan faces. UNDP works in 4 main programme areas, namely Governance, Community Recovery & Rehabilitation, Resilience, Environment & Climate Change, and Development Policy & SDGs. The Risk Management and Oversight Support Unit (RMOS) serves as focal point for effective oversight of the programme (CPD) and its contribution to the UNSDF. MSU ensures UNDP policy compliance for projects and programmes, enhances results-based management and evidence-driven practices across the programme, support and strategically monitor decentralized and country programme evaluations/reviews, facilitate conduct of financial audits, ensure effective and transparent utilization of financial resources through compliance with policy on UNDP Enterprise Risk Management including Harmonized Approach to Cash Transfer, Social and Environmental Standards, Risk Management at programme, project and partner level including Anti-Money Laundering and Countering Financing for Terrorism (AML/CFT) under UNDP Programme and Operations Policies and Procedures (POPP).Position Purpose:The RBM Associate supports the Programme and Operations Units as well as projects staff and maintains contact with different units at UNDP Headquarters and Regional Hub performing research and seeking guidance, orientation and alternatives, and innovative solutions in supporting the facilitation of the thematic wide results-based management strategy.The key objective of the position is to:

• Support strategic planning.
• Support monitoring and reporting strategies.
• Supports implementation of a resource mobilization strategy
• Supports the implementation of policies and evaluation strategies.
• Supports and provides inputs to the generation, and socialization of knowledge management products providing inputs regarding corporate standards on strategic planning and results-based management.

Duties and ResponsibilitiesSupport the strategic planning of the CO, with special emphasis on efficient management of the country program and projects with an approach to achieving the following results:

• Support the RBM Analyst in providing inputs to the formulation of the country program document (CPD) through coordination with program units and projects, ensuring alignment with national priorities and UNDPs strategic plan.
• Support the new SP/IRRF results linking and Baseline, Milestone, and Target (BMT) setting in collaboration with programe and projects and ensure regular progress tracking and reporting.
• Supports the preparation and updates to the CO Business plan (COMPACT) and annual Integrated Work Plans and new high-impact solutions to support improved management. Observes compliance with corporate guidelines and corporative planning tools and RBM framework.
• Support the development and review of project proposals to ensure they are results-oriented and align with the strategic objectives and Ensure integration of cross-cutting issues such as gender equality, human rights, and environmental sustainability in program and project design.
• Monitors the implementation of the internal Standard Operating Procedures for the program area in consultation with office management.
• Supports in the analysis and Monitoring of the financial delivery of the program.
• Supports the monitoring of performance indicators in the different dimensions of the CO KPIs
• As focal point for all dashboards (ERC, Transparency, PQA, Risk dashboard, KPIs) related to project and programem management, provides support to the use of Quantum and Quantum+ functionality for follow-up and improvement of business results and client services.

Prepares draft correspondence to implementing partners regarding substantive programmatic issues and M&E, planning, risk assessment & tracking, audit, and evaluation policy matters. Supports the implementation of monitoring and reporting policies and strategies, focusing on the achievement of the following results:

• Provides support to all CO planning exercises ensuring compliance with multiple procedures and funding lines requirements including the development of Annual Work Plans
• Tracking of country program results and annual IWP, supporting the assessment of overall program results implementation concerning program and project objectives, outputs, and indicators.
• Effective troubleshooting support to implementing partners based on results of monitoring, when necessary; supports implementing partners in monitoring and reporting policies, procedures, and practices, particularly on the risk mitigation processes and systems.
• Supports the preparation of drafts reports and data to external stakeholders on progress made and impacts delivered.
• Follows corporate mechanisms to track the use of RBM tools.
• Supports the preparation of the Results Oriented Annual Report (ROAR), Project Annual reports and Donor reports
• Support the process of monitoring and entry into the (Enterprise Risk Management -ERM) following instructions from Management.
• Support the process of conducting social and environmental screening of projects at the design stage and ensure tracking and monitoring of SES-related risks and associated management plans.
• Support the conduct and completion of project quality assessments as per the policies.

Supports the implementation of a resource mobilization strategy; supports the effective application of cost recovery policy; HACT implementation; and, effective application, follow-up, and monitoring of a budget strategy oriented towards the sustainability of the office:

• Assists in preliminary research towards the identification of business opportunities.
• Supports the effective development, implementation, and follow-up of the program portfolio in the approval phase and project tree in Quantum+
• Supports financial management through planning, guide, and resource control tools. Counseling and monitoring of project budgets and development programs.
• Analysis of information on donors, preparation of donors profile and database, and the establishment of contacts with donor counterparts.
• Track and report on mobilized resources.
• Liaises with donor and partner counterparts on the implementation of common initiatives and projects.
• Provides continuous support to HACT implementation, including preparation of HACT assurance plan, spot checks, monitoring visits, and audit exercises.
• Provides support to all CO management, program, and project audit exercises.

Supports the implementation of policies and evaluation strategies emphasizing the following results;

• Analysis of requirements and synthesis of proposals for the planning, preparation, and management of specific thematic, country program/project evaluations, and other types of evaluations.
• Provides support in the preparation of and inputs to the evaluation work plan, analysis, and proposals on topics, and projects/programmes to be evaluated.
• Supports the promotion of evaluation standards, quality assurance/control, and capacity development in the Country Office.
• Support the management of the Results Management Tool and the Results Management GOAL

Supports the provision of knowledge management products regarding corporate standards on strategic planning, and results-based management, with an approach to the achievement of the following results:

• Compiles, research, and synthesis of best practices and lessons learned directly linked to program country policy goals.
• Supports the fertilization of knowledge building through identification, analysis, and codification of best practices and lessons learned in the areas of priority outlined in the CPO as well as transversal issues as provided by the Programme Unit;
• Supports the provision of guidance regarding norms, application, procedures, and regulations.
• Organization and facilitation of training for the operations/ projects staff on RBM/and Monitoring and Evaluation of program interventions

Support the implementation of the Country Office Evaluation Plan and ensure that the evaluation TOR and reports meet the requisite quality criteria.Supervisory/Managerial Responsibilities: N/A CompetenciesCore:Achieve Results:LEVEL 1

• Plans and monitors own work, pays attention to details, delivers quality work by the deadline

Think Innovatively:LEVEL 1

• Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements

Learn Continuously:LEVEL 1

• Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:LEVEL 1

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:LEVEL 1

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:LEVEL 1

• Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:LEVEL 1

• Appreciate/respect differences, be aware of unconscious bias, and confront discrimination

People Management: UNDP People Management Competencies can be found on the dedicated site. Cross-Functional & Technical:Business Direction & Strategy - Strategic Thinking:

• Ability to develop effective strategies and prioritized plans in line with UNDP?s objectives, based on the systemic analysis of challenges, potential risks, and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight to model what future developments and ways forward look like for UNDP.
• Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs to be based on to be based organizational priorities and mandate

Business Direction & Strategy - System thinking:

• Ability to use objective problem analysis judgment to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact other parts of the system.

Business Development - Knowledge Generation and facilitation:

• Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.
• Ability to animate individuals and communities of contributors to participate and share, particularly externally.
• Ability to bring together diverse groups of people, data, information or ideas, and technology to design services or solutions.

Business Management - Results-based Management:

• Ability to manage programs and projects with a focus on improved performance and demonstrable results
• Ability to plan, organizational priorities and control resources, procedures, and protocols to achieve specific goals.
• Ability to select, prioritize and control the organization?s programs and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
• Ability to action around mitigating and proactively managing risks.
• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media, and other appropriate channels

Business Management - Monitoring and evaluation:

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and program performance and results.
• Ability to make an independent judgment based on set criteria and benchmarks - Ability to anticipate clients upcoming needs and concerns.

Finance - Audit (General):

• Understands how regulations and professional standards in internal and external audit underpin audit work in the public services.
• Understands the key stages of audit work, including planning, documentation, testing, and reporting.
• Ability to examine and verify accounts and records.
• Understands wider mechanisms for assurance and scrutiny.
• Understands the law and best practices relating to antibribery and corruption controls and the fraud risks faced by public bodies

Finance - Risk assessment:

• Ability to address audit issues raised in the course of an audit and propose solutions to ensure a true and fair audit opinion is achieved

Required Skills and ExperienceEducation:

• Secondary education is required or
• University Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, Monitoring and Evaluation and Results-Based Management will be given due consideration

Experience:

• Minimum 7 years with Secondary education or 4 years with a university degree of relevant experience in Monitoring and Evaluation and Results-Based Management is required at the national or international level.
• Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc), and experience in handling web-based management systems are required.

Language:

• Fluency in written and spoken English and Urdu.
• Another official language of the UN will be desirable

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.DisclaimerApplicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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