Project Operations and Finance Manager (NPSA10)

Job Description

BackgroundUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.UNDP is a key development partner supporting the Government of Pakistan in achieving its development objectives as well as the internationally agreed Strategic Development Goals. UNDP?s Strengthening Electoral and Legislative Processes (SELP) project provides technical assistance to support the institutional development of the Election Commission of Pakistan (ECP), the Senate, and the National and Provincial Assemblies. The core focus of program activities is providing technical assistance in the development of professional skills of secretariat staff and enhancing the key functions of each institution, under the umbrella of SDG 16, and with the intention of it leading to greater public trust, confidence, and engagement in Pakistan?s democratic processes.Following the general elections in 2018, UNDP assisted the ECP in ? the development of its Third Five-year Strategic Plan (2019-2023). Moving forward, UNDP SELP envisions providing targeted technical assistance to the ECP in the implementation of the Plan, and in anticipation of future electoral processes (e.g., local government elections, bye-elections, general elections 2023).UNDP/SELP envisions to support ECP for long term institutional capacity development, stakeholders? engagement on key electoral reforms, enhancement of ECPs management of electoral processes, participation of marginalized groups in the electoral processes, technical support in the utilization of electoral technologies, improvement of communication and coordination with stakeholders.Duties and ResponsibilitiesUnder the supervision of Chief Technical Advisor, the ?Project Operations & Finance Manager? is expected to achieve the aforementioned deliverables, working in close collaboration with the project?s programme and operations teams. The Project Operations and Finance Manager will be responsible for the following tasks:Ensuring strategic direction of operations focusing on achievement of the following results:

• Effective management of the project?s operations team comprising finance, procurement, administration, and logistics officers.
• Full compliance of operations with UNDP rules, regulations and policies, implementation of corporate operational strategies, the establishment of management targets, and monitoring of achievement of results.
• Establishment and maintenance of the project?s internal standard operating procedures in finance, procurement, administration, logistics, and human resources management.
• On behalf of the project Mange the requisitions, purchase orders, and payment requests in ATLAS.
• Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations, and risk assessment.
• Work plans and budgets updated to consider changes in circumstances.
• Assessment of the impact and effectiveness of the project through field visits and highlighting of achievements, progress and challenges through impact, and results-driven reports.
• Establishment of collaborative arrangements with potential partners and appropriate operational partnership arrangements.
• Knowledge building and sharing with regards to management and operations, organization of training, synthesis of lessons learned/best practices and sound contributions to UNDP knowledge networks and communities of practice.

Ensuring effective and accurate financial resources management focusing on achievement of the following results:

• Proper planning and expenditure tracking including extra-budgetary income in accordance with UNDP rules and regulations.
• All financial transactions are identified, recorded, and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies, and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Continuous analysis and monitoring of the financial situation.
• Elaboration of the framework and conditions of contributions agreed with donors.
• Routinely monitoring of financial exception reports for unusual activities, transactions, and investigation of anomalies or unusual transactions.
• Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
• Preparation and monitoring of budgets.
• Elaboration of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with UNDP policies and procedures.

Ensuring strategic human resources management focusing on achievement of the following results:

• Compliance with corporate human resources policies and strategies.
• Optimal staffing of the project.
• Maintenance of proper performance management and staff development systems.

Ensuring provision of efficient procurement and logistical services and supervision of procurement, logistics and administrative personnel focusing on achievement of the following results:

• PMU compliance with corporate rules and regulations in the field and elaboration of the PMU procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
• Elaboration of the PMU contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations.
• Proper management of UNDP assets, facilities, and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of assets.

Assisting the Chief Technical Advisor in reporting to the Country Office, Project Review Board and donors focusing on achievement of the following results:

• Organization of meetings of the Project Review Board to review progress and approve work plans.
• Preparation of monthly progress updates and quarterly and annual reports.
• Completion of other tasks relevant to the project?s success as directed by the Chief Technical Advisor.

The incumbent of the position will uphold the non-discriminatory behavior and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with ?Social and Environmental Standards of UN?;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings.

CompetenciesCore competencies:

• Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
• Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
• Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
• Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
• Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
• Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
• Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site

Cross-Functional & Technical competencies:Finance

• Financial planning and budgeting: Ability to create and manage processes to achieve UNDPs long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
• Financial communication and impact: Understands how to clearly communicate sometimes complex financial information to others using easy-to-understand media and language

Digital & Innovation

• Digital & Innovation: Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

Procurement

• Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and ExperienceEducation:

• Master?s degree in Finance/Accounting, Business Administration, or Public Administration or a professional accounting qualification from an internationally recognized institute of accountancy with specialized training in procurement, preferably a CIPS certification.
• Professional Qualified Chartered Accountants from a recognized institute of accountancy will have a distinct advantage.
• Those with a professional accounting qualification certificate from an internationally recognized institute of accountancy will have a distinct advantage and those without will require the UNDP Accounting and Finance Test
• Considered/selected candidates may be required to take the Advanced UNDP Accountancy and Finance Test.

Experience:

• At least five (5) years after master?s degree experience in project management, financial management
• Substantial experience of handling operations and finance for projects with development of financial plans, budgets and processes
• Extensive experience in donor financial reporting, corporate ERPs and development programmes/projects.
• Demonstrated experience in the usage of computers and office software packages, experience in handling financial data
• Effective Project Management skills.
• Effective strategic human resources management
• Accuracy in financial resources management
• Efficient procurement and logistical services
• Effective monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations, and risk assessment.
• Uses Information Technology effectively as a tool and resource is desired
• Proficiency in MS Office, Excel, Word and standard organizational IT based tools is desired

Language:

• Proficiency in English (spoken and written) is essential.

Travel:

• UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.
• Travel will be managed according to UNDP?s rules and regulations.

Note: This position is open for Pakistan nationals only.DisclaimerImportant information for US Permanent Residents (Green Card holders)Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Applicant information about UNDP rostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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