Project Manager (GF Funded)

Job Description

BACKGROUNDUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.The United Nations Development Programme (UNDP) is the UN?s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.ÿUNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP?s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP?s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP?s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP?s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies, and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. The Global Fund ? Health Implementation Support Team, HIV, Health and Development Group, Bureau of Programme and Policy Support, Global Policy Network (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.ÿUNDP acts as a Principal Recipient (PR) for the Pakistan HIV for the Global Fund resources in Pakistan. For effective implementation of the Global Fund grant(s), UNDP Pakistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national systems. The GF resources are implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the national and provincial stakeholders, Common Management Unit, Sub-recipients (SRs) and Sub-sub-Recipients (SSRs), NGOs, CSOs, communities, technical partners, UN entities and the Global Fund (Local Fund Agent) and Country Coordinating Mechanism.ÿ ÿDUTIES & RESPONSIBILITIESÿUnder the overall supervision of the Deputy Resident Representative, the Project Manager will be responsible for leading a multi-disciplinary team to achieve a high level of project performance, coordinating and building strategic partnerships, and providing policy and technical guidance while engaging with partners to strengthen national systems and health institutions. The Project Manager will promote a collaborative, client-oriented approach, ensuring integration across functional areas within the PMU, policy integration in coordination with the Country Office, Regional Bureaus, other UNDP business units, GF/HIST and support to the integration of capacity and health system strengthening activities.UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.Key duties and accountabilities include:ÿEnsures strategic leadership, project planning and effective management and oversight of Global Fund project, focusing on achievement of the following results:

• Leads on the strategic planning, oversight and management of the programmes in compliance with UNDP?s rules, policies and procedures, the grant agreements, fund administration agreements and corporate agreements with the Global Fund ensuring integration of the functional areas and policy integration and capacity development.ÿ
• Leads on the coordination, management, supervision and oversight of the PMU across all functional areas (including programme, finance, procurement, capacity development, PSM, monitoring and evaluation)ÿto achieve programme goals, provide quality services and ensures programme delivery with full utilization of GF allocation and strong achievement of programme targets;ÿ
• Leads on assessing the programmatic impact and substantive monitoring of project delivery and evaluation of the projects?s? performanceÿand proactively leads on reviews with national and implementing partners, SR underperformance, bottlenecks and ensures the accountability for the timely implementation of corrective action(s);ÿ
• Develops and maintains an organizational structure to ensure UNDP is resourced to deliver its commitments, leads on theÿrecruitment of PMU staff, contractors, service providers,ÿfostering diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion of organizational excellence; and
• Ensures strong collaboration with UNDP regional and headquarters, GF/HIST on all areas of strategic planning, management, oversight implementation and donor communication.

Ensures proactive financial, asset and health product management and oversight and controls are met and proactively performs risk assessments focusing on achievement of the following results:

• Leads on preparation of project and fund administration documents required by the donor, including work plans, budgets, monitoring and evaluation plans, and procurement and supply management plans and leads the negotiation of corporate agreements, timely reprogramming requests and identification of cost savings.ÿ
• Ensures UNDP?s financial, asset and health product (including quality control, insurance) management policies, procedures, and SOPs are followed and validated by internal reviews. ÿ
• Leads on timely preparation and quality submissions of financial and programmatic donor reports and responses to management actions, compliance with grant conditions and revisions to the grant agreements.ÿ
• Leads on performing risk assessments, develops and implements risk management matrix/plan with the PMU staff and implementing partners, SRs and ensures adequate oversight and support is provided, with timely incident reporting;
• Develops and maintains an organizational structure to ensure the PMU is resourced to deliver its commitments, lead on theÿrecruitments of staff, contractors, service providers,ÿfostering diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion of organizational excellence and ensure proper workflows;
• Supervises and ensures accountability for Service Providers, SR assessments, contracting, monitoring, with SRs work plan and budgets implemented in compliance with UNDP?s SR grant agreements, while ensuring quality of the programmes and achievement of goals of the programmes; andÿ Leads on project audits (including SRs) and investigations under the guidance of the Resident Representative and in coordination with the Regional Bureau, Office of Audit and Investigations, GF/HIST and ensures timely follow up on management actions and recovery actions.ÿ

Ensures creation of strategic partnerships and support the implementation of the resource mobilization focusing on achievement of the following results:

• Leads on the coordination, building strategic partnerships and maintains strong working relationships with the national and provincial stakeholders, Common Management Unit, Sub-recipients (SRs), NGOs, CSOs, communities, technical partners, UN entities and the Global Fund (Local Fund Agent) and Country Coordinating Mechanism.ÿ
• Advises the national and provincial strategic planning processes for the programmes based on evidence gained during implementation of the programmes. ÿ
• Leads on advising the Deputy Resident Representative on the range of value-added services that UNDP can provide to governments in the implementation of GF programmes and cost-recovery mechanisms including General Management Services (GMS) and Direct Project costs;ÿ
• Maintains close co-ordination between the programmes and other health and development initiatives in the country, to promote partnership building and avoid duplication of programmatic activities and to exchange critical and technical information and resolve implementation issues;ÿ
• Leads on the engagement with the GF Fund Portfolio Manager and the Country Team and develops a strong professional relationship based upon mutual trust and respect, and supports during missions; andÿ
• Leads on developing funding requests to complement UNDP?s interim PR role with other health and development activities and the development of project documents and initiation and implementation of the programmes.

Ensures provision of strategic policy advice and technical guidance focusing on achievement of the following results:

• Ensures harmonization and integration of the programmes into the national and provincial strategic documents on disease programmes.
• Provides strategic policy and technical advice to the national stakeholders, implementing partners and supports work on programme adjustments as necessary. ÿ
• Participates in meetings and technical committees of the CCM and other national health and development committees, as required.ÿ
• Supports implementation of interventions and policy guidance related to the removal of human rights and gender related barriers to the access to and uptake of services; and
• Coordinates planned studies and programme review(s) with the national programmes, in collaboration with the national and provincial stakeholders, Common Management Unit, Sub-recipients (SRs) and Sub-sub-Recipients (SSRs), NGOs, CSOs, communities, technical partners, UN entities and the Global Fund.

Ensures the development of a capacity building and transition plan to allow for a national principal recipient to take over the grants and facilitation of knowledge building and sharing focusing on achievement of the following results:

• CSOs, communities, technical partners, UN entities to strengthen national systems and health institutions, across functional areas including, procurement and supply chain management, financial management, asset management monitoring and evaluation, and oversight, SR management, risk management, project implementation and monitoring.
• Leads on the engagement with national partners and oversees the development of capacity development and transition strategies to support national entities to successfully implement the PR role, ensuring access to appropriate tools and resources.ÿ
• Identifies and assesses the implications of UNDP?s rules, policies and procedures on the implementation of GF programmes in coordination with GF/HIST and other UNDP units (e.g., BMS) and reports to the Country Office on changes to GF rules that impact on the programmes.
• Identifies and supports development of communications (print, video) highlighting key programme achievements, best practices, and lessons learnt and contributes to information sharing with the national and provincial stakeholders, Common Management Unit, Sub-recipients (SRs) and Sub-sub-Recipients (SSRs), NGOs, CSOs, communities, technical partners, UN entities the GF (LFA), CCM, Regional Bureau and GF/HIST; andÿ
• Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP?s health and development work (e.g., conferences, community of practice, etc.) and represents UNDP in relevant technical meetings, working groups at country, regional and global level and gathers lessons learnt to apply to the programmes.

Other Duties:

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:ÿ

• Supervision andÿperformance management of the project team.

QUALIFICATIONSEducation:

• Advanced university degree (master?s degree or equivalent) in Public Health, International Development, Business Administration, Law, Social Sciences, or related field is required. Orÿ
• A first-level university degree (bachelor?s degree) in combination with an additional two years of qualifying
• experience will be given due consideration in lieu of the advanced university degree.
• A master?s degree in public health, is an asset.

Experience, Knowledge, and Skills:ÿ

• Minimum 10 years (with master?s degree) or 12 years (with bachelor?s degree) progressive relevant experience in the management of health and development programmes is required.ÿ
• Proven experience and strong knowledge of UN or UNDP rules, policies and procedures is an asset.ÿ
• Prior experience and strong knowledge of Global Fund?s rules, policies and procedures is an asset.
• Work experience in a challenging operating environment is desired.ÿ
• Work experience in Asia Pacific region is an asset.
• Demonstrated experience in developing and managing effective partnerships with government and civil society organizations in health and development programmes is desired.ÿ
• Demonstrated experience in building capacity of national stakeholders in health and development programmes.

Languages:

• Fluency in English both oral and written is required.
• Working knowledge of another UN language is an asset.ÿ

COMPETENCIESCore Competencies:

• Achieve Results:ÿ LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impactÿ
• Think Innovatively:ÿ LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problemsÿ
• Learn Continuously:ÿ LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
• Adapt with Agility:ÿ LEVEL 3: Proactively initiate and champion change, manage multiple competing demandsÿ
• Act with Determination:ÿ LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
• Engage and Partner:ÿ LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
• Enable Diversity and Inclusion:ÿ LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management Competencies:ÿ

• UNDP People Management Competencies can be found in the dedicatedÿsite.ÿ

Cross-Functional & Technical Competencies:Partnerships Management: Private sector resource mobilizationÿ

• Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources.ÿ

Business Management: Portfolio Management

• Ability to select, prioritise and control the organization?s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment.

2030 Agenda - People: Health

• Global Fund to Fight AIDS, Tuberculosis, and Malaria (GFATM)ÿ

Business Direction & Strategy: Negotiation and Influence

• Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win win situations.

2030 Agenda - People: Genderÿ

• Gender Mainstreamingÿ
• Sexual Gender-based violence (SGBV)ÿ

Business Direction & Strategy: System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Direction & Strategy: Effective Decision Making

• Ability to take decisions in a timely and efficient manner in line with one?s authority, area of expertise and resources.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.UNDP Disclaimer for FTA/TA International Posts

Keyskills :