Procurment Associate

Job Description

BackgroundDiversity, Equity and Inclusion are core principles at UNDP:ÿ we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ?leave no one behind? approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.<The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and other relevant policies. GLOF and flood related hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan, with support from UNDP secured GCF resources to upscale ongoing initiatives on enhancing resilience of communities to climate change induced disasters in KP and GB, particularly GLOF risks. The Scaling-up of GLOF risk reduction in Northern Pakistan (GLOF-II) project expands coverage to 24 valleys of Khyber Pakhtunkhwa and Gilgit-Baltistan. It will strengthen the technical capacity of national and sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes. The project will also implement several infrastructural activities, including construction of small scale infrastructures, rehabilitation of irrigation channels, slope stabilization through bio-engineering and installation of Early Warning Systems (EWS). The project also focuses on preparing the most vulnerable communities of the Northern Areas on GLOF risk management through Community Based Disaster Risk Management (CBDRM) activities.ÿUnder the overall guidance and supervision of the National Project Manager, the Procurement Associate will provide support in procurement of goods and services according to the approved procurement plan of the project under UNDP guidelines, policies and procedures. He/she will work in close coordination with Provincial Project Implementation Units, Field Offices, MoCC and provincial line departments to ensure consistent implementation of the approved procurement strategies to support overall project delivery. He/she will also work in close coordination with UNDP procurement unit in timely procurement of goods and services though open and transparent processes.>ÿDuties and Responsibilities< 1. Responsibility for all procurement related matters in the project, across federal, provincial and field offices:

• Act as the primary focal person for handling, on behalf of the project, all procurement related matters.
• Provide direct and supporting procurement services to PMU, PIUs and FOs, including management of end-to-end procurement processes.
• Responsible for compiling consolidated annual procurement plans from the project and its implementation.
• Ensure that UNDP and donor procurement rules, regulations and procedures relatde to procurement administration are fully adhered to and complied.
• In liaison with UNDP central units, facilitate supply chain management and contribute to development and management of vendor agreements, procurement tools and resources, with input on project specific information.
• Conduct regular research for up-to-date market knowledge on major items for procurement within the project.
• In close collaboration with ESMP Officer and technical team, ensure that procurement processes embed environmental and social safeguards into procurement documentation already at design phase;
• Ensure through rigorous review of procurement documentation for enhancing internal efficiency and best value for money.
• Responsible for development of all bidding documentation, in close consultation with project technical experts, programme and operations teams.
• Responsible for ensuring that incoming finance/procurement/HR/administration related cases from (PMU, PIUs and FOs) have reached relevant departments at UNDP and processed to facilitate timely implementation.
• Assist with procurement activities and help identify most suitable procurement strategies to meet the identified equipment/service needs, in close liaison with UNDP operations team.
• Preliminary assessments of submitted bids, finalise bids responsiveness, timely finalisation of documentation and technical panel formations.ÿ
• Review project annual work plans for opportunities and link it with UNDP procurement system for consolidating and standardizing equipment/service needs of the project, including leveraging supply markets on the basis of consolidated need.
• Conduct procurement processes leading to development of suitable procurement tools, systems, mechanisms and contracts that will ensure timely delivery of equipment/services to beneficiaries fulfilling the identified requirementsÿ

2. Ensures implementation of effective procurement strategies focusing on achievement of the following results

• Ensure full compliance with UN/UNDP rules, regulations, and procurement policies
• Implementation of effective UNDP internal controlsÿ
• Elaboration of project SOPs in procurement, in line with corporate rules and regulations, and ensuring regular trainings to PMU, PIU and FOs.
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with project management

3. ÿEnsures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results

• Organization of training for project staff on procurement management and supply-chain.
• Synthesis of lessons learnt and best practices in procurement management and supply-chain.
• Sound contributions to knowledge networks and communities of practice.>

Competencies<CoreAchieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsÿLearn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleÿAct with Determination:ÿ LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationÿPeople Management (Insert below standard sentence if the position has direct reports.)UNDP People Management Competencies can be found in the dedicatedÿsite. ÿCross-Functional & Technical competenciesThematic Area Name DefinitionBusiness management Risk Management Ability to identify and organize action around mitigating and proactively managing risksBusiness management Project ManagementÿAbility to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.Business Management Resource Management Ability to find, allocate and utilize resources in a strategic or tactical way in line with principles of accountability and integrity.Procurement Contract management Knowledge of contract management, principles and methods, and ability to apply this to strategic and/or practical situationsProcurement Procurement Management The ability to acquire (shop/procure/purchase) of goods, services or works from an outside external source in an open and transparent mannerProcurement Sourcing Ability to find, evaluate and engage suppliers of goods,works and servicesProcurement Supplier/relationship management Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.>Required Skills and Experience<Min. Education requirementsHigher Secondary education. ORBachelors degree in Supply Chain, Procurement, Project Management Administration, Management and/or relevant discipline.Min. years of relevant work experienceÿ At least 3 years (with Bachelors degree) or at least 6 years (with Higher Secondary level) in the procurement and supply-chain management.Requiredÿ skillsÿ Good knowledge of Word, Excel, PowerPoint and procurement toolsDesired skills in addition to the competencies covered in the Competencies section1. Knowledge of UNÿ ÿprocurement rules, policies and proceduresÿÿwould be preferred.ÿ2.Experience of working with an international and/or public sector organization on a donor-funded project.3. Demonstrated experience in procurement and supply-chain management in development programmes, donor-funded projects, public sector organization and other national or international organizations.Required Language(s)ÿ Fluency in Urdu and English.Professional Certificates UNDP Procurement Certification programme (e.g. UNDP CIPS 2) or equivalent is desirable>DisclaimerImportant information for US Permanent Residents (Green Card holders)ÿUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ÿUNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Applicant information about UNDP rostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement.ÿ We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Non-discriminationUNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ÿÿUNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ÿScam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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