Human Resources Senior Officer - IRBID

Job Description

Action Against Hunger is an international non-governmental organization working in more than 40 countries in the fields of nutrition, food security and livelihoods, water sanitation and hygiene, and care practices. ACF is looking for its program in Jordan for?Human Resources Senior OfficerWork place: ?Irbid - JordanPosition Overview:The HR Senior Officer is responsible to support both the Field Coordinator and the HR HoD in day-to-day HR & administrative requirements, functions, and general office management of the Action Against Hunger Irbid office.Main Objectives:1 : Follow up administratively the base?s human resources :-????Update HR database and prepare all documents and information for the payroll of Irbid base.-????Send the payroll on a monthly basis to the Field Coordinator & HR HoD for review and validation;-????Edit and check the payslips and distribute them to employees for signature;-????Prepare employment contracts, amendments and notice of end of contract; warn the Field Coordinator and HR HoD on end-of-contract dates for the base?s employees; ;-????Monitor salary advances, overtime, attendance, and leaves for staff, ensuring compliance with relevant rules;-????Contribute to induction of new staff: greet and inform new employees on administrative issues, human resources and Action Against Hunger activities.-????Collect and review all new hire paperwork.-????Mange medical insurance for national staff and keep updated reports for follow up.-????Report monthly insurance issues to HR coordination and suggest solutions-????Participate in providing active support for developing and implementing Action Against Hunger?s HR policies and practices.2 :Support and participate in the hiring process administratively :-????Participate to staffing need analysis of the base and support program in identifying staffing needs.-????Follow up and co-organize with Recruitment Officer all recruitment matters in the base.-????Conduct interviews when required and needed3: Participate to the internal communication and to the sustainability of professional relations with external partners-????Organize, participate and/or animate staff information meetings-????Communicate internal HR notes.-????Receive staff requests and grievance and inform the HOD-????Participate to the meetings with local authorities and organizations (Labor Inspection, Ministry of Labor, insurances, social welfare, ?)-????Represent the base during external coordination meetings.4: Participate and contribute in solving the HR/admin issues on the base and outside-????Consolidate and report to Field Coordinator and HR (HoD) all HR requests from the staff;-????Assist the Field Coordinator and the HR HoD in the internal communication of HR issues and conciliation with the staff;-????Organize general meeting with the staff and write the minutes;-????Assist the HR department in the implementation of Action Against Hunger code of conduct, classification grid and salary scale;?-????Follow-up the national code of conduct, the employment tax and regulations, and ensure that Action Against Hunger HR policy is consistent with them.5:Filing and E-archiving:-????Follow up and update the Filling and e-filing system for HR personnel files, recruitment records, staff development records.-????Maintain an efficient filing system to make updating and retrieving files easier. (Easy access filing system).-????Follow policies and confidentiality dictations to safeguard data and information-????Conduct routine verification to ensure integrity of personnel filing system, in collaboration with DHRHOD.-????Prepare necessary HR files in case of audits, and HR reports to the authorities6: Training and Staff Development:-????Contribute to the construction of the annual training plan for the base.-????In collaboration with the recruitment officer, ensure the implementation of the annual training plan at base level.-????Manage training requests and other administrative related matters at base level.-????Organize internal training as per training plan at base level.-????Administrate and manage e-learning platform of the base & provide monthly reports on e-learning usage.-????Participate to the training and sensitization of staff on learning and development policies and methods.7:General Responsibilities:-????Maintain the confidentiality of all sensitive HR information at all times.-????Commit and comply with the organization gender, age and diversity principles & policies (working with people, communication)-????Support on the implementation and the promotion of gender, age and diversity principles through daily activities and or through the management of their teams (Managing performance & development-????Ensure compliance with the mission & HR rules and regulations and policies

Keyskills :
Human Resources Senior Officer