Vetting Assistant

Job Description

1.Act as support to the Vetting Manager and other members of company and vessels.2.Implementing new OCIMF SIRE Regime 2.0 for Montec Fleet vessels, uploading of data and continuously monitoring and updating in the SIRE webpage3.Actively assistance to the Vetting Manager for plan, coordinate and support of all SIRE matters and daily activities, maintaining up to date vetting records in the relevant databases4.Assisting in organizing and monitoring all vetting inspections of the vessels in a timely manner in close cooperation with the Vetting Manager and Operation Departments5.Assisting in ensuring that marine quality, safety and security activities of the company Fleet are at all times in full compliance with Company standards6.Conducting reviews of reports and identify areas for improvement (Statistics)7.Assisting in continuously updating the TMSA, review and modify procedures to improve safety management system8.Participating in developing a crewing training matrix for continue improvement of our ship staff, liaise with management for office staff and seafarers training requirements and standards9.Managing any other HSE matters under the guidance of HSEQ Team10.Performing additional tasks as requested / instructed by the Technical Superintendent / Technical Director. 11.Providing general support and assistance to the Vetting Manager.12.Communicating in a friendly, helpful, and non-prejudicial manner in your dealings with staff, crew, clients and / or customers as you will be regarded as a representative of your department as well as the Company, and you should behave accordingly. Matters regarding Accident, Near Miss, finding reports & Medical reports are confidential and must not be discussed except in the course of your duties. Taking an active part in the Safety, Environmental, Health and Quality culture within the company.13. Ensure that all customer inquiries and issues are solved correctly and in a prompt and professional manner 14. Work to create any relevant support material for the team15. High level of confiedentiality16. Excellent communicator, both oral and written17. Strong problem solving and communication skills18. Enjoy being the first line of support and troubleshooting issues19. Strong analytical skills to investigate and resolve customer support tickets20. Able to multi-task efficiently under time pressure21. Able to work with cutting edge technology and assimilate information rapidly22. Proven experience in managing a service and support focused team culture23. Work closely with the IT Support manager in standardizing technical operating procedures to continually improve the quality of technical services provided to the users.24. Handle assigned incidents reported by vessels, and escalate to relevant IT team and/or vendor as required. 25. Adopt and apply professional strategies and policies within the area of responsibility in accordance with management directions.26. Prepare the required support documents, report and update solutions to avail adequate documentation for problem solving and supporting users effectively.27. With yellow fever vaccine is an advantage28. With Seamans book is an advantage29. Strong personality and can work in extreme overwhelming people and environment

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