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Team Secretary / Administrative Assistant

1.00 to 10.00 Years   Dubai, United Arab Emirates   12 Jul, 2024
knight frank
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.Responsibilities

  • Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.
  • Prepare reports, agendas, and papers for meetings.
  • Assist in data entry, generating reports, and compiling information as required by the team.
  • Assist in drafting and collating pitching material.
  • Support team members with MS Word, PowerPoint and Excel based tasks.
  • Ensure reports and outputs are in line with formatting standards.
  • Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
  • Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
  • Prepare precise targeted e-marketing emails.
  • Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
  • Arrange and execute post and courier services.
  • Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
  • Handle computer/database (KF Database, Contacts Register, Hub).
  • Maintain correct contact information on People Search for the department.

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