Receives and screens visitors, telephone calls, and mail.Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses.
Prepares correspondence and reports, much of which is confidential in nature.Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative.
Initiates drafts of replies to other correspondence or inquiries for review by executives.
Proofreads and/or reformats drafts of documents created by executives for spelling, grammar, and clarity of communication so that final correspondence is signature ready.
Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments.
Makes arrangements for and hosts visiting dignitaries.Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, and expense reports. Represents the company and its Executives in a positive and professional manner
Prepares meeting agenda, reports, files, and other materials for meetings.
May generate presentation graphs or charts using various graphics software.
Establishes and maintains follow up files and confidential files for immediate supervisor.
Initiates routine and nonroutine reports as appropriate.Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.Produces and distributes data in graphic, spreadsheet, or narrative format.
Establishes and maintains databases as required.
Keeps current on all corporate policies and procedures.Serves as focal point for gathering newly published policies and the dissemination of materials.
Performs other responsibilities associated with this position as may be appropriate.
