Senior HRMS and MIS Officer

Job Description

Our client is now recruiting for a Senior HRMS and MIS OfficerJob Purpose Summary:

• Responsible for the operational effectiveness of the automated HR systems, and the on-going support of Oracle HRMS/IPMD and other HR technology systems and applications.
• Key contributor to planning and testing system upgrades and changes and the creation of standard and/or specialised MIS HR reports
• Supports payroll, compensation and benefits, recruitment, salary administration, and the provision of statistical data and reports
• Maintain and monitor HC Budget, Business Plans, HC Projects update and follow-up and manage IPMD/system parameters.

Essential Duties & Responsibilities by Dimensions:A. Shareholder & Financial:

• Key contributor to the development and implementation of HRMS system and the analysis of business requirements.
• Plays key role in HRMS system improvements/ enhancements/ upgrades in coordination with IT & HC.
• Provides inputs in setting the budgets for HRMS and other electronic HR systems including system and software investment costs, licensing and system maintenance fees, upgrades/enhancements, system training.
• Prepares and provides relevant MIS reports covering Key Performance Indicators (KPIs) for performance monitoring of HR Dept.
• Maintains Monthly, Quarterly, and Annual Business Plan updates for HC projects.
• Assists in monitoring the HR budget in line with company?s?budgetary control practices. Prepares regular HR Budget utilization MIS reports.

B. Customer (Internal & External):

• Maintains and updates the database on Organization structure and positions, using the company?s?hierarchy and on a need basis corrects reporting lines and levels.
• Ensures staff and management requests with regards to HRMS system issues are attended to and are timely and accurately processed.
• Provide timely and accurate information to the external and internal auditors and the compliance function, as and when required.
• Actively participate in the development and implementation of other electronic HR processes such as OLM, i-Recruitment etc.
• Assists in the uploading of Divisional Business Plans on IPMD and updates progress on monthly basis.
• Provides accurate and timely HR MIS reports requested by business.
• At the instruction of the Head of HRMs & MIS works with IT dept to coordinate and monitor system development requests.

C. Internal (Processes, Products, Regulatory):

• Maintains accuracy, consistency & security of information within the HR systems; reports process failure errors in order to ensure efficient and smooth human resources processes.
• Compiles statistical information and prepares reports related to manpower, turnover, payroll, recruiting, position classification, compensation, training, promotions history, position history, exit.
• Provides assistance with HRIS network maintenance by adding or deleting users and retaining system security.
• Serves as a functional and reporting expert to the HR Dept in matters relating to the HRMS system and data integrity, solving systems-related problems and recommends necessary system changes.
• Key contributor to the HR Dept automation projects by providing systems, administrative and research support.
• Ensures data integrity and accurate MIS reporting
• Provides inputs in the analysis and resolution of system problems, ensuring smooth implementation of updated versions, testing of changes, current documentation and assists in systems training for HR staff members.
• Ensures security of the HRMS and MIS systems and data protection requirements are complied with and monitored.
• Leads the technical analysis and issue resolution of HRIS system problem and data issues.
• Contributes to the design, planning, documentation, and implementation of process optimization.
• Reports violation of HR systems access to ensure data integrity and accuracy across various HR systems
• Supports the company?s Intranet portal (posts, updates and maintains HR content).
• Prepares progress reports against the HR Dashboard and HR KPIs.
• Supervises the preparation of HR MIS reports for Group divisions and depts.
• Assists in monitoring HR Projects and prepares project progress reports.
• Updates the IPMD system and ensures system functionality, stability, hierarchy and reporting accuracy.
• Assists the Head of HRMS to upload the IPMD PLB Matrices on an annual basis
• Prepares and distributes IPMD progress reports (Mid and End Yr)
• Maintains a log of HR staff access rights to the HR information system.
• Supports HR generalists and specialists with MIS and business planning data
• Assist in the mapping, standardization and automation of HR processes.
• Assists in the maintenance and operational efficiency of interfaces both intra- and inter-HR systems

D. Learning & Knowledge:

• Good knowledge of MS Office tools including word processing, and spreadsheet software, together with knowledge of database fundamentals and strong knowledge and demonstrated use of HR systems
• Possess good knowledge on HRMS administration and related risks together with a good knowledge of operations and related controls.
• Identifies and acts to enhance professional development
• Good knowledge of principles/practices of computer science and HRMS & MIS systems
• Knowledge of Reportnet, Access and/or other reporting tools
• Understands operational characteristics of installation, troubleshooting and maintenance of information systems
• Understands principles and practices of HRMS software troubleshooting
• Provides functional input to the technical team for data conversions, system extract and other custom designing processes.
• Demonstrates good research skills to stays up-to-date with new developments in HR technology.

E. Other:Ensure high standards of confidentiality to safeguard sensitive information:

• Employee related information and data
• HR Policy related information
• Payroll, compensation and benefits information
• Commercial information.

Keyskills :