Senior Business Assistant

Job Description

Our PurposeWe work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team ? one that makes better decisions, drives innovation and delivers better business results.Job TitleSenior Business AssistantOverviewThe MENA Division team is looking for a Senior Business Assistant to support the Division President of MENA to ensure the streamlined day to day business responsibilities and supporting the Office of the Division president. The ideal candidate is, highly motivated, intellectually curious, analytical, and diligent.Role- Independently perform general administrative duties to support the Division President in day-to-day operations, in areas such as:* telephone coverage, ensuring all calls are promptly answered in a professional manner and that all messages are recorded and forwarded promptly* calendar management, ensuring that meetings are scheduled in a timely manner, taking into account different time zones and operational hours. This includes planning periodic senior management meetings at regional, divisional and functional levels.* complex travel arrangements, which involve coordination with internal and external parties and at short notice* expense reporting* screening and managing correspondence relevant to the Division President?s Office where appropriate and required* general administrative duties including vendor management and maintaining records relevant to the Division President?s Office- Support the Division President in participation in staff meetings, senior leadership regional and global team meetings and external Conferences, includes but is not limited to the preparation of meeting materials, providing logistical meeting support (travel for the jobholder may be required), coordinating with suppliers/vendors for meetings, taking notes and following up on action items related to such meetings where relevant.- Support the Division President in managing senior Executive visits, working in tandem with other management team members and their Business Assistants.- Prepare correspondence; memoranda; reports; presentations or other assigned documentation in specified technical platforms, if required.- Administer programs; projects or processes specific to the Division President?s Office; and maintain spreadsheets or databases to monitor information.- May research special topics as assigned.- Serve as administrative liaison with others within and outside the company.- Develop and produce reports as assigned.- May monitor and coordinate work of other employees or temporary staff.All About YouEducation:? Graduate / College degree a plus.Knowledge / Experience:- Extensive administrative experience in a corporate environment interfacing with executive level management, senior customers and board members- Experience in organizing senior management meetings in off-site venues and/or overseas locationsSkills / Abilities:- Fluent in English, written and verbal, French is a plus- Strong sense of urgency and keen attention to detail, with a passion for excellence and delivery- Strong communication skills, with exposure to interactions with senior management- High level of professionalism in the representation of the Division President?s Office- High level of comfort with MSOfficeCOVID-19 Considerations We value the safety of each member of our community because we know we?re all in this together.In many locations, which may change over time, we?ve implemented a virtual hiring process and continue to interview candidates by video or phone. In addition, in some locations, only individuals who have been fully vaccinated will be permitted inside Mastercard offices until further notice.In the US, Mastercard is a government contractor, which may legally require most Mastercard employees to be vaccinated unless a verified approved medical or religious exemption is granted. Further, we are currently making every effort towards having employees return to work in the office 2 days per week, if that makes sense for their team. Everyone must be vaccinated to enter Mastercard offices at this time. Therefore, we expect all candidates to be vaccinated or to be approved for a medical or religious accommodation prior to commencing work at Mastercard.Corporate Security ResponsibilityAll activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard?s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard?s guidelines.

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