SENIOR BID / PROPOSAL MANAGER

Job Description

Responsibilities:For each major proposal effort, prepares budget estimates to determine the level of effort it will take for the entire Core Services team to prepare the proposal documents. This includes efforts required by the proposal coordinators, graphic artists, desktop publishers, editors, and print production personnel.Required to work independently and as a team.Proposal Preparation:

• Performs detailed analysis of RFP documents to assess requirements and prepares questions for clarifications sent to the client
• Develops a detailed compliance matrix and schedule outlining the entire proposal process through proposal delivery
• Schedules and facilitates proposal development kickoff meeting in which both internal and external participants attend to discuss the proposal requirements, review the compliance matrix and identify individuals responsible for each section of the RFP response, and review proposal development schedule as a team
• Provides guidance to the proposal team writers in preparing the technical components of the proposal by reviewing initial section outlines to ensure that all RFP requirements are incorporated
• Establish templates and standards for proposal look and feel, writing style, and layout with the assistance of the graphics staff
• Collaborates with the Capture Manager throughout the entire proposal development process.
• Responsible for writing nontechnical portions of the proposal (i.e., project descriptions, resumes, team qualifications, various management plans, etc.)
• Works closely with Contracts to ensure all financial and legal requirements and proposal forms have been addressed and executed per RFQ/RFP requirements.
• Serves as the primary point of contact to all team members (internal and external) for questions related to RFP requirements
• Responsible for having a thorough understanding of all requirements related to the RFQ/RFP documents.
• Reviews all proposal draft and final document versions to ensure responsiveness to RFP, thoroughness, accuracy, and quality while ensuring the document layout and design maximizes the selling impact and readability of the proposal through effective visualizations
• Facilitates pink and red review meetings in which a team of reviewers comment on the draft documents.
• Develops a recovery plan to ensure all review comments are incorporated into the proposal documents prior to production and submission of the document.
• Identifies any potential problems that may arise during the proposal development process and develops effective solutions.
• Provides oversight and guidance on proposal work assignments requested of the graphics and editorial staff, as well as provide constructive feedback on the work products.
• Establishes a production schedule and resource plan to ensure all required proposal documents are produced properly and delivered on time. This includes working with print vendors, if proposal documents are produced out of house.
• Responsible for conducting a quality review of the final printed proposal documents and perform a detailed compliance check against the RFP requirements to ensure the submission is of high quality,and accurate. (ensures the Three Cs of proposal development (compelling, compliant, comprehensive are incorporated).

• Participates in weekly BD calls and assigns new pursuits to proposal development team members
• Maintains a schedule of proposal development team assignments and keeps division management informed of which team member is responsible for coordinating each proposal.
• Monitors quality and timeliness of work assignments, provides constructive feedback as required, and prepares/conducts annual performance appraisals for proposal development team members

• For each major proposal effort, prepares budget estimates to determine the level of effort it will take for the entire Core Services team to prepare the proposal documents. This includes efforts required by the proposal coordinators, graphic artists, desktop publishers, editors, and print production personnel.
• Upon approval, monitors budget expenditures and identifies ways of getting budget back on track if expenditures are exceeding estimates.
• Performs other responsibilities associated with this position as may be appropriate.

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