Regional HR Coordinator

Job Description

This document is used for internal reference and is subject to changes linked to the evolution of your role. The list of tasks is not exhaustive but gives an indication of the purpose and content of your role. You may be required to undertake additional duties not within this document. JOB PROFILE JOB TITLE: REPORTS TO: Regional HR Coordinator DEPARTMENT: REGION: HR MIDDLE EAST Purpose of the job The Regional HR Coordinator is responsible for full range of HR administration and support in line with local legislation, regional and AFKL group guidelines in order to ensure accuracy and reliability of the HR processes. Organisational context The Regional HR Coordinator is part of the Regional HR Team for the Middle East Region (8 countries). The Regional HR Coordinator is responsible for single or multiple countries within the Middle East region. Key Responsibilities 1-Provides a full range of administrative support for HR department ? Maintains HR reporting systems up-to-date (SAP, EHR) and ensures local implementation of Head Offices administrative processes ? Manages all administration activities for employees (contracts, starters and leavers processes, health insurance, letters and ID requests etc) ? Coordinates introduction and settlement of expatriates (liaison real estate agents, work registration and permits, residency permits, social security etc) ? Administrates travel benefits for existing and retired employees ? Acts on ad hoc requests from Head Offices ? Regularly makes internal communication (update I-share page, publish vacancies, general communication with country etc?) 2-Payroll administration ? Manage the payroll processes from data input to monthly and annual payroll reporting for local staff and expatriates. ? Ensure accurate and on-time processing of all payrolls within client group countries either by direct processing or via a third party provider. ? Execution of the annual pay review including updated pay values and letters. ? Implementation of variable pay such as annual performance bonuses, jubilee, 13th month payments, profit share where application. 3-Provides a full range of operational HR support and advice to management ? Maintains s up-to-date along with management and provides support in the job evaluation process. ? Liaises and coordinates with GSA of the country for legal and staff administration. 4-Participates to HR projects and activities ? Prepares HR communications ? Reviews, develops and amends HR policies and procedures together with HR team ; participates in implementation of HR tools, policies and procedures in the Region. This document is used for internal reference and is subject to changes linked to the evolution of your role. The list of tasks is not exhaustive but gives an indication of the purpose and content of your role. You may be required to undertake additional duties not within this document. ? Is active project member for implementation of Regional HR projects (e.g. digital JPA, Employee Self Service, Job-evaluation, EPS survey) 5. Human Capital Development program : ? Promotion of the existing training and development options towards the managers and staff. ? Collection of learning needs, creation of overall training plan, follow up and reporting. ? Registration of training in SAP as required 6. Manage HR Projects & Developments : ? Involvement and leadership of HR projects as required. Job-Requirements: knowledge, experience ? College or bachelor degree in HR or Business Administration ? Fluent in English , Arabic and French are a plus ? Previous payroll administration knowledge required ? Minimum 2-3 years relevant HR administration experience ? Knowledge of local labour law is an advantage ? Knowledge of HR systems is an advantage (SAP) ? Knowledge of Microsoft Office package Job-Requirements: Competencies ? Excellence ? Planning and organising ? Teamwork ? Building relationships ? Communication ? Technical/professional knowledge

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