Receptionist / Secretary

1.00 to 10.00 Years Dubai, United Arab Emirates 15 Oct, 2024

Invoicing: Manage and process all incoming and outgoing invoices. Making sure the sales person name is written on the invoice
Monthly Stock for Pantry Items: Monitor pantry supplies
Showroom Cleaning: Ensure the showroom is cleaned twice a week by coordinating with the office boy and maintaining a checklist.
Coordination with Accounts Manager: Directly coordinate with the accounts manager on relevant tasks.
Front Desk Management: Greet visitors, answer phone calls, and manage front-desk operations.
Mail and Courier Handling: Receive and dispatch mail and courier deliveries efficiently.
Office Supplies Inventory: Keep track of office supplies and place orders when necessary.
Meeting Coordination: Schedule meetings, book conference rooms, and prepare meeting spaces.
Administrative Assistance: Handle filing, scanning, photocopying, and other administrative tasks.
Staff Attendance Tracking: Monitor and update staff attendance and leave records.
HR Assistance: Assist with onboarding paperwork and minor HR-related tasks for new employees.
Maintain Clean Attendance Records: Ensure that accurate and up-to-date attendance records are kept and reported regularly.
Keep track record of AC, Electrical maintenance : Making sure the AC units are working, or plumbing needed

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