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Receptionist

1.00 to 10.00 Years   Dubai, United Arab Emirates   24 Nov, 2023
ReThink
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryManagement Consulting
Functional AreaNot Mentioned

Job Description

Key Responsibilities:ÿúAttend to the reception, making sure that all guest and visitors are attended toúUsher clients to the meeting rooms, advising responsible personnel about the client?s arrivalúTaking beverage requests from clients (serving drinks as necessary)úMaintaining the reception area and meeting rooms organized at all times

  • Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
  • Answering phones and operating the switch board, taking / relaying messages to the staff.
  • Arranging for courier pick up
  • Distribution of courier delivery
  • Distribution and sorting out of mails
  • Giving instructions to company drivers
  • Maintaining records like: visitor logs, meeting room reservations, phone directories
  • Assist staff in requests like, stationery and stamp requests
  • Inventory stationery and pantry items, replenish stock as needed
  • Assisting Admin / Accounts in reviewing invoices from couriers and service providers
  • Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues
  • Carry out instructions given by the management team and head office
  • Coordinate office activities
  • Allocation of driver?s tasks and allocation of company cars depending on nature of the task
  • Company Car Maintenance ? Service requirements & Insurance renewal
  • Management of petty cash on a weekly basis
  • Assist in dairy management, driver booking and other admin assistance for Managing Partner
  • Any other adhoc jobs as assigned
ÿStandard duties:ÿúScreening calls and visitorsúMonitoring and screening office maintenance and securityúCourier collection, courier / mail distributionúManaging drivers, maintenance and other support personnel making sure that tasks are completedProvide administrative, secretarial / clerical, basic book keeping assistance as needed

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