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Reception And Administrative Assistant

3.00 to 4.00 Years   Dubai, United Arab Emirates   07 Jul, 2023
Design Design LLC
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryFit-Out & Joinery
Functional AreaNot Mentioned

Job Description

We are currently looking for Administrative Assistant for our office, preferably Female. Interested candidate with relevant receptionist, data entry & administrative experience can apply. Candidates available for immediate joining will be preferred. THIS ROLE IS OPEN ONLY FOR FEMALE

  • Personal Assistant job description and responsibilities
  • Managing front desk reception, assisting new and existing clients.
  • Assisting clients for basic info in leasing offices and retails.
  • Answering phone calls and call transfers to concern departments accordingly.
  • ˙Forwarding clients email inquiries accordingly per division
  • ˙Monitoring customer lounge and maintaining stationary items and inventory and petty cash.
  • Coordination between suppliers and other business units.
  • Generate daily report using Sales force and filter all the lead inquiries and assign to sales team.
  • ˙Monitor outlook daily for new company set up, renewals, cancellation and other inquiries.
  • Arrange Aramex/FedEx courier for letter delivery.
  • Coordinating and monitoring of the shipments if delivered or returned to shipper.
  • Preparing month end report for daily walk-in, email and online leads and reporting directly with department?s Director.
  • Managing calendar and meeting invites for the Director.
  • Provide one-to-one support for time and daily management for managing director
  • Handle requests and queries from managing director
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
Office Duties
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists of suppliers and clients
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients˙
  • Computer literacy
  • Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Well-developed time management skills
  • Strong organizational skills
  • Maintenance of document registers such as LPO In, Enquiry In, etc
  • Handling incoming calls and arranging international connections as required.
  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing and filing, maintain hard copy and electronic filing system
  • Assists other departments where necessary
  • Ensures upkeep of office
  • Maintains stationary and office supplies
  • Maintains a list of incoming/ outgoing correspondence in line with company procedures

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